Administrative Assistant - Fleet Central Design - Birmingham

Southern Company•Birmingham, AL

About The Position

The Administrative Assistant will provide direct administrative support to the Fleet Central Design Organization leaders and Central Design organization as required and will report to the SNC Fleet Central Design Engineering Director. This position will act as a point of contact for internal and external customers of the organization. Strong communication and interpersonal skills, along with the ability to build relationships with managers and employees at all levels are key components to success in this role. In addition, this position will work with the Executive Assistant for Engineering and other Administrative Assistants to support the organization. The Administrative Assistant will have access to highly sensitive and confidential documents; therefore, integrity and trustworthiness are key essential characteristics of any potential candidate.

Requirements

High school diploma is required
Experience supporting management is strongly preferred
Demonstrated ability to build relationships and work effectively with all levels of management, peers, contractors, and internal/external customers is required
Strong communication and interpersonal skills are required
A working understanding of Southern Nuclear daily systems is preferred
Knowledge of computer and software packages (Word, Excel, PowerPoint, Outlook)
Experience with Enterprise Solutions, including time keeping via Oracle preferred
Strong time management, judgment, prioritization and discretionary abilities
Strong attention to detail in task assignments
Ability to handle multiple tasks and requests from other departments
Ability to work in a team environment with diverse disciplines and backgrounds
Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service
Self-motivated in job responsibilities and personal development
Proactive and able to figure things out and act with a sense of urgency
Demonstrate behaviors consistent with Our Values – Safety First, Intentional Inclusion, Act with Integrity and Superior Performance

Nice To Haves

Bachelor’s degree preferred
Secretarial/administrative certification desired but not required
A working understanding of Southern Nuclear daily systems is preferred

Responsibilities

Phone coverage, calendar management, travel arranging, timekeeping, expense and invoice processing and other administrative support
Prepare and update correspondence including letters, memorandums, reports and presentations
Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs
Order office supplies and arrange for catering and event logistics as needed
Assign document numbers and process documents into Documentum, including SUNSI documents
Provide timekeeping for leadership and support the department with timekeeping coordination
Onboarding of contingent workers and monthly verification of IDs
Process accounts payable invoices, check requests, and purchase requisitions as required
Support proctoring exams for Engineering organization
Prepare and review expense statements for leadership
Create, maintain, and update files, charts, and email distribution lists for the organization
Formulate travel arrangements for leadership and staff
Maintain confidentiality, integrity, and a high level of professionalism at all times
Support team projects and participate in special projects as needed
Proactively assist other administrative assistants as needed, coordinate coverage and provide backup
Able to work efficiently with minimum supervision
Other duties as assigned