Administrative Assistant

MedAmerica•Modesto, CA

1d•$21 - $25•Hybrid

About The Position

Everybody Has A Role To Play In Transforming Healthcare At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity This role requires four in-office days and one remote day per week. May perform secretarial tasks such as scheduling supervisor’s appointments; maintaining calendar; screening calls/visitors; coordinating logistical and food arrangements for meetings and conferences; preparing and assembling meeting agendas and presentation materials; may attend meetings and take/distribute minutes and provide other types of meeting support involving technology operations. Provides routine to intermediate-level word processing/report production activities for assigned department, including creating/updating moderately complex forms, documents, spreadsheets, charts/graphs, databases, communications, reports and other tools of similar level and complexity. Views, enters, edits, formats, revises, prints, assembles and distributes written or electronic materials such as forms, correspondence, schedules, and others of similar content and purpose; proofreads and/or drafts written correspondence (e.g. policies, procedures, training materials, communication materials, emails, etc.) Assembles, maintains and updates routine files, records, charts, accounts, procedures, statistics and other information as needed to support and document office activities. Updates and retrieves data from existing spreadsheet models, database files and/or other automated/manual sources. Prepares, or assists in the preparation, compilation and coordination of reports and records relating to financial, payroll, purchasing, equipment usage, inventory, personnel, scheduling, registration and other data. Produces standard and ad hoc reports to display, track and/or record information. Performs moderately complex data research, collection, entry, processing and validation and/or tracking activities, including reviewing information for timeliness, accuracy, format and compliance with internal standards. Checks materials for accuracy and completeness; compares data to identify similarities and differences; makes corrections as required to maintain accuracy and integrity. Gathers, compiles and/or scans data and/or work output from sources; searches records to locate specific information; fills out forms according to established instructions. Logs information into manual or automated systems; tracks and monitors progress and/or disposition of requests, actions, files, documents, programs, etc. Collects, sorts and distributes incoming mail; gathers outgoing mail; prepares mail/packages for overnight/expedited delivery; picks up and delivers documents, supplies or other department-specific materials. Responds to general inquiries concerning department activities and operations by referencing established procedures manual; routes calls to the appropriate person. Monitors/orders/rotates office supplies or equipment; collates and assembles documents and materials. The Opportunity Modesto, California, is a vibrant city in the heart of the Central Valley that blends agricultural roots with a thriving cultural and recreational scene. Known as the birthplace of filmmaker George Lucas, Modesto pays homage to its connection to “American Graffiti” with the annual Graffiti Summer celebration, a nostalgic nod to classic cars and the 1950s. The Gallo Center for the Arts showcases performances that enrich the community’s cultural landscape. Outdoor enthusiasts enjoy Woodward Reservoir for water sports and nearby Yosemite National Park for hiking and breathtaking scenery. Modesto’s Mediterranean climate provides warm summers and mild winters, perfect for year-round activities. Its central location offers easy access to San Francisco and Sacramento, making it ideal for professionals. Benefits & Beyond Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. We are excited to share the base salary range for this position is $20.80 - $25.48, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.

Requirements

1-2 years of administrative support experience is required.
Knowledge of general office principles, practices, standards, systems, applications, and tools/equipment.
Knowledge of the sources and availability of information relevant to the assigned function.
Knowledge of specific policies, standards, procedures and practices pertaining to the assigned function.
Knowledge of business English communication, including proper spelling, grammar, and punctuation.
Knowledge and ability to use desktop computer applications and email as required by specific job duties.
Ability to apply existing procedures to similar situations and make appropriate choices from established guidelines/procedures.
Ability to read/write sufficiently to file, proofread and edit routine office correspondence, reports and forms.
Ability to express ideas and convey information effectively in verbal and routine written communication.
Ability to use office equipment and automated systems/applications/software, specifically MS Office software, at an acceptable level of proficiency.
Ability to demonstrate data collection, assimilation and reconciliation skills.
Ability to demonstrate effective customer service techniques.
Ability to read, understand and communicate in English sufficiently to perform the duties of the position.
Ability to establish and maintain effective working relationships as required by the duties of the position.
Intermediate knowledge of Microsoft Suite (Word, Excel, PowerPoint, Outlook, OneNote).

Nice To Haves

2+ years of administrative support preferred.
College graduation preferred.

Responsibilities

May perform secretarial tasks such as scheduling supervisor’s appointments; maintaining calendar; screening calls/visitors; coordinating logistical and food arrangements for meetings and conferences; preparing and assembling meeting agendas and presentation materials; may attend meetings and take/distribute minutes and provide other types of meeting support involving technology operations.
Provides routine to intermediate-level word processing/report production activities for assigned department, including creating/updating moderately complex forms, documents, spreadsheets, charts/graphs, databases, communications, reports and other tools of similar level and complexity.
Views, enters, edits, formats, revises, prints, assembles and distributes written or electronic materials such as forms, correspondence, schedules, and others of similar content and purpose; proofreads and/or drafts written correspondence (e.g. policies, procedures, training materials, communication materials, emails, etc.)
Assembles, maintains and updates routine files, records, charts, accounts, procedures, statistics and other information as needed to support and document office activities.
Updates and retrieves data from existing spreadsheet models, database files and/or other automated/manual sources.
Prepares, or assists in the preparation, compilation and coordination of reports and records relating to financial, payroll, purchasing, equipment usage, inventory, personnel, scheduling, registration and other data.
Produces standard and ad hoc reports to display, track and/or record information.
Performs moderately complex data research, collection, entry, processing and validation and/or tracking activities, including reviewing information for timeliness, accuracy, format and compliance with internal standards.
Checks materials for accuracy and completeness; compares data to identify similarities and differences; makes corrections as required to maintain accuracy and integrity.
Gathers, compiles and/or scans data and/or work output from sources; searches records to locate specific information; fills out forms according to established instructions.
Logs information into manual or automated systems; tracks and monitors progress and/or disposition of requests, actions, files, documents, programs, etc.
Collects, sorts and distributes incoming mail; gathers outgoing mail; prepares mail/packages for overnight/expedited delivery; picks up and delivers documents, supplies or other department-specific materials.
Responds to general inquiries concerning department activities and operations by referencing established procedures manual; routes calls to the appropriate person.
Monitors/orders/rotates office supplies or equipment; collates and assembles documents and materials.

Benefits

Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%25
Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Purpose-driven culture focused on improving the lives of our patients, communities, and employees

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