Administrative Assistant

Ancora Education • Wyomissing, PA

6h

About The Position

The Administrative Assistant provides administrative support to campus operations, faculty, and campus staff. In this position, the Administrative Assistant performs tasks including correspondence, purchasing, preparing reports, and maintaining vendor relationships. Additionally, the Administrative Assistant provides backup support for other administrative positions such as the executive assistant, enrollment compliance officer, and receptionist.

Requirements

• HIGH SCHOOL DIPLOMA OR EQUIVALENT FROM AN ACADEMIC INSTITUTION ACCREDITED BY A REGIONAL OR NATIONAL ACCREDITING AGENCY THAT IS RECOGNIZED BY THE U.S. DEPARTMENT OF EDUCATION
• PROFICIENT IN MICROSOFT OFFICE
• ABILITY TO MULTITASK, POSSESS A HIGH LEVEL OF COMMUNICATION SKILLS, AND BE DETAIL-ORIENTED
• 2 YEARS OF EXPERIENCE AS AN ADMINISTRATIVE ASSISTANT

Nice To Haves

• ASSOCIATE’S DEGREE FROM AN ACADEMIC INSTITUTION ACCREDITED BY A REGIONAL OR NATIONAL ACCREDITING AGENCY THAT IS RECOGNIZED BY THE U.S. DEPARTMENT OF EDUCATION
• EXPERIENCE IN PURCHASING/INVENTORY
• 4-5 YEARS OF EXPERIENCE AS AN ADMINISTRATIVE ASSISTANT

Responsibilities

• Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets, petty cash, etc.
• Initiate the on-boarding process with new employees
• Provide direct administrative support to campus staff
• Maintain vendor relations and assist in obtaining new vendors including communicate with vendors/corporate personal regarding purchases and purchase orders
• Support the completion of enrollment paperwork
• Data entry
• Maintain confidentiality with respect to employee files, student files and payables
• Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets
• Assist the management team by contributing to a safe, secure and supportive work environment
• Communicate with vendors/Home Office teammates regarding purchases and purchase orders
• Maintain vendor relations and assist in obtaining new vendors
• Initiate the onboarding process and benefits to new employees and stay current on all changes
• Respond to teammates’ concerns, inquiries or suggestions
• Maintain confidentiality of information
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED