Administrative Assistant- Calabazas Community Apartments/ Kifer Senior Apartments

The John Stewart Company•San Jose, CA

About The Position

Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff. The position will be 50% at Calabazas Community Apartments/ 50% at Kifer Senior Apartments- Both Properties Are Right Next To Eachother.

Requirements

Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
Ability to read, write and excellent communicate skills in English.
A minimum of 2 years of administrative assistance experience.
Professional demeanor with the ability to adapt to last-minute changes.
Highly organized with the ability to prioritize to meet deadlines.

Responsibilities

Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
Receive and prepare work orders and work order history files.
Utilize Boston Post our property management software or relevant waiting list programs.
Create and update spreadsheets, fliers, reports and other documents as requested.
Manage schedules such as set up appointments and reminders.
Complete data entry and projects in a timely and accurate manner.

Benefits

Benefits for Employees who work 30+ hours/week - Medical, dental and vision care; preventative medical care paid at 100%.
Vacation leave of up to ten days per year in the first year.
Up to 80 hours of sick time per year.
Flexible Spending Accounts for Health Care and Dependent Care.
Company paid Life AD&D Long Term Disability.
Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$100 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
Benefits for Employees who work less than 30 hours/week - Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$100 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)
Up to 80 hours of sick time per year.