Part Time - Enrollment Management - Administrative Support

Penn State University•University Park, PA

42d

About The Position

Penn State DuBois Office of Enrollment Management is seeking a part-time Administrative Assistant (~20 hours per week, may have increased hours based during peak times. Position duration is through Spring 2027). Job Duties Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit Greet visitors and provide information; review, respond to, and direct inquiries Responsible for answering and triaging incoming phone calls. Provide support for scheduling, personal calendars, and travel arrangements Coordinate meeting logistics including scheduling, material preparation, and agendas Compose, review, and distribute internal and external communications Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals Create and maintain files and databases Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs Resolve inquiries and ensure compliance with work unit and/or University policies and procedures Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

Requirements

Typically requires a High School Diploma or higher and one year of related experience or an equivalent combination of education and experience.

Nice To Haves

Experience with Microsoft office products is preferred.
The individual must be organized and detail-oriented, demonstrate initiative and enjoy working in and contributing to a highly collaborative, creative, and fun-loving environment.

Responsibilities

Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
Greet visitors and provide information; review, respond to, and direct inquiries
Responsible for answering and triaging incoming phone calls.
Provide support for scheduling, personal calendars, and travel arrangements
Coordinate meeting logistics including scheduling, material preparation, and agendas
Compose, review, and distribute internal and external communications
Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
Create and maintain files and databases
Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections
Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized