Administrative Assistant

ABLE Associates • Westport, MA

8d • $20 - $25

About The Position

Our client is seeking an experienced full-time Administrative Assistant for their Tax Office! Pay Rate: $20–$25 per hour

Requirements

• Prior experience working in a tax office is required
• Strong understanding of basic tax documents needed for filing (individuals and businesses)
• Comfort and confidence interacting directly with clients
• Experience using tax CRMs and client portals (TaxDome experience is a plus)
• Familiarity with tax preparation software (Drake Tax experience preferred)
• Proficiency in Microsoft Outlook and Excel
• Strong organizational skills and attention to detail
• Ability to work independently and take initiative
• Valid driver’s license
• Pass background check/ drug screening

Nice To Haves

• During tax season, availability for Saturday hours 10:00 AM–1:00 PM when needed
• If Saturday hours are worked, weekday hours can be slightly reduced
• A positive, team-oriented professional who is approachable and dependable
• Comfortable in a fast-paced tax season environment
• Willing to “roll up their sleeves,” try new ideas, and help improve office operations
• Not afraid to make suggestions, test new processes, and learn through hands-on experience

Responsibilities

• Serve as a primary point of contact for clients, providing professional and confident communication
• Ensure clients submit all required tax documents and signed forms
• Manage client records and workflows using a tax-related CRM and client portal
• Scan, organize, and maintain electronic and physical tax files
• Support tax preparers and partners with administrative and office tasks
• Assist with general office operations, including phone calls, email correspondence, scheduling, and document management
• Identify opportunities to improve office processes and contribute ideas to enhance efficiency

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed