Temple Square Administrative Assistant Part-time (19hrs/week) | Missionary Department

The Church of Jesus Christ of Latter-day Saints•Salt Lake, UT

About The Position

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge. This is a 2-year temporary part-time position working 19/hour per week

Requirements

High School Diploma or equivalent
Beginning to working administrative support knowledge
Key Skills include the ability to: Communicate professionally in writing and verbally.
Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
Operate and maintain standard office equipment.
Problem solve and resolve basic conflict and problems
Organize and prioritize work and needs
Understand and follow instructions.
Interact and work with others in a productive and professional way.
Work with discretion, confidentiality, and integrity
Willingly receive and apply feedback from supervisor and others
To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Responsibilities

Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
Collecting data and compiling information.
Taking meeting minutes
Using computer apps and software to schedule meetings and appointments and maintain calendars.
Answering and screening telephone calls - forwards calls and takes messages as needed
Receiving and sorting mail and correspondence
Operating standard office equipment such as copy machines
Ordering office supplies
Maintaining office files
Other duties as assigned
Support recruitment and onboarding activities for new tour guides/missionaries, as needed.
Assist with the scheduling of tour guides/missionaries to ensure proper staffing for guests at all times.
Communicate schedules with tour guides/missionaries, supervisors, and mission leaders, as appropriate.
Assist with managing time off and subbing process for tour guides.