Administrative Assistant (part-time, 17.5 hours/week)
About The Position
Join the Ballard Center for Social Impact as an Administrative Assistant, where you'll play a vital supporting role in our mission to develop the faith and skills to solve social problems through mentored student leadership. This detail-oriented position provides essential administrative and employment support under the direction of the Operations Manager, ensuring smooth daily operations and compliance across student employment processes. You'll work primarily with Workday systems to manage student hiring, onboarding, and employment transactions while maintaining organized records and supporting operational efficiency. This half-time, primarily remote position is perfect for someone who values precision, enjoys process-oriented work, and wants to contribute to meaningful social impact initiatives. This is a remote, half-time, non-exempt position with occasional on-site support as needed.
Requirements
- A firm commitment to the mission of BYU
- Associate's degree and 2 years of experience in a professional office environment, or equivalent combination of education and experience
- Strong organizational skills with exceptional attention to detail
- Proven ability to handle confidential information appropriately and with discretion
- Proficiency in Microsoft Office suite including Excel, Word, Outlook, and Teams
- Strong communication and customer service skills
- Ability to work independently and collaboratively in a remote environment
- Process-oriented mindset with ability to follow established procedures accurately
Nice To Haves
- Bachelor's degree plus 2 years of experience
- Experience supporting employment or administrative processes
- Experience with Workday or comparable Human Resource Information Systems and employment compliance requirements
- Experience in a university or higher education setting
- Understanding of payroll processing and reconciliation
- Experience with data reporting and tracking systems
- Knowledge of higher education administrative processes
- Ability to create and maintain procedural documentation
- Experience supporting faculty or adjunct hiring processes
Responsibilities
- Process student hiring, onboarding, and termination transactions in Workday; post job requisitions and support recruitment logistics
- Track and maintain I-9 verification compliance and submit/monitor Workday help cases for payroll adjustments and corrections
- Maintain seat assignments, costing allocations, employment records, and run routine and customized Workday reports
- Manage internal administrative and HR-related requests while maintaining organized personnel and compliance documentation
- Support routine payroll reconciliation processes and provide administrative support for adjunct hiring as directed
- Document and refine administrative workflows, maintain tracking systems, and prepare data summaries and reports
- Coordinate semester scheduling logistics for GCI Minor courses
- Provide backup administrative support for core operational functions and special projects as assigned
Benefits
- Employee assistance program, available to the employee and all members of their household
- Access to the library
- Free on-campus parking
- Free UTA pass
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
