Administrative Assistant - Conservatory for the Performing Arts
About The Position
The Conservatory for the Performing Arts at Stephens College is seeking a highly organized and proactive Administrative Assistant to oversee daily office operations and provide high-level support to the Dean and the Director of Recruitment and Retention. The ideal candidate will serve as a central point of contact for students, faculty, and external partners, ensuring the administrative functions of the Conservatory run seamlessly. Founded in 1833, Stephens College is the second-oldest women's college in the United States, dedicated to providing innovative, experiential, and career-focused education across various disciplines. Located in Columbia, Missouri, Stephens College continues to be a leader in women's education, fostering a community where students are empowered to lead, innovate, and excel. The college also provides flexible, co-educational master’s degrees and certificates for working professionals, and is home to the co-educational Conservatory for the Performing Arts at Stephens College.
Requirements
- Minimum of 2 years in an administrative role or a comparable professional environment.
- Advanced skills in Microsoft Office Suite, Google Workspace, and Canva.
- Exceptional interpersonal, written, and group communication skills.
- Proven ability to manage high-touch customer service interactions with a professional demeanor and detail-oriented approach.
- Demonstrated ability to work effectively within a diverse and inclusive environment.
Nice To Haves
- Bachelor’s degree preferred
Responsibilities
- Provide comprehensive administrative assistance to the Dean and Director of Recruitment, including managing routine correspondence, preparing programs, and drafting memorandums.
- Coordinate daily office functions, manage departmental purchasing for classroom and office supplies, and oversee student work-study staff.
- Manage travel logistics for recruitment events and the Dean’s office.
- Play a lead role in coordinating major events, including Preview Days and Accepted Student Days.
- Initiate and track IT and Facilities work orders to ensure an optimal environment for students and staff.
- Manage other specialized administrative projects and duties as assigned to support the Conservatory’s mission.
Benefits
- health insurance
- Employee Assistance Program
- Supplemental Retirement Annuity
- Faculty/Staff Grants
- tuition waivers
- tuition paid undergraduate classes for dependents
- Full-time staff work 36 hours and are paid for 40
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
