Administrative Assistant

Arbor Realty Trust • Boston, MA

38d • $60,000 - $70,000

About The Position

As an Administrative Assistant/Deal Manager at Arbor Realty Trust, you will play a key role in ensuring the smooth day-to-day operations of the office. You'll manage administrative tasks, coordinate office logistics, assist with event planning, and support the Deal Management team when needed. This position requires a highly organized, proactive professional who thrives on keeping people and processes running efficiently.

Requirements

• Bachelor's degree or equivalent administrative experience
• 1-3 years of professional experience in office management, executive support, or coordination role
• Excellent communication, organizational, and multitasking skills
• Proficiency in Microsoft Outlook, Word, Excel
• Strong attention to detail and ability to manage competing priorities
• Friendly, professional demeanor with a proactive and resourceful approach

Nice To Haves

• Salesforce experience a plus

Responsibilities

• Manage daily office operations including scheduling, supplies, and facilities coordination
• Serve as the first point of contact at the front desk — greeting visitors, answering phones, and directing inquiries
• Schedule meetings, conference calls, and team events; coordinate travel arrangements when needed
• Assist in organizing office-wide meetings and assist in office deliveries
• Work closely with facilities to manage office maintenance and vendor relationships
• Support the Deal Management team by assisting with report tracking, data entry, and vendor coordination
• Maintain logs, records, and internal communications to ensure smooth departmental workflow
• Handle ad hoc administrative projects and provide general support to leadership and staff

Benefits

• Comprehensive health coverage
• 401(k) with match
• paid time off
• Exposure to multiple departments and opportunities to advance within operations, HR, or deal management

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level