Administrative Assistant - Hybrid Remote Position

Watercrest Senior Living • Palm Beach Gardens, FL

6h • Hybrid

About The Position

The Administrative Assistant is our first impression for both guest and incoming callers. Customer service and presentation is of utmost importance. The Administrative Assistant providers high-level administrative support to company executives by coordinating details for leadership meetings, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Requirements

• High level knowledge of computers and relevant software to include Microsoft Office, Outlook and Adobe
• Able to communicate effectively with all levels of management, team members, residents, family members, guests, vendors, referral sources, and outside contacts
• Ability to handle multiple tasks while maintaining composure and professionalism
• Neat, professional, courteous manner and appearance
• Organizational skills
• Able to make independent decisions
• Posses time management skills with ability to be flexible and switch tasks as needed
• Must be able to communicate in a warm, friendly and caring manner
• Knowledge of customer service principles and practices
• High School Diploma or equivalent
• At least two (2) years’ experience in an Administrative Assistant role
• Communication Proficiency
• Time Management
• Technical Capability
• Ability to Multi-Task
• Attention to Detail
• Excellent Organizational Skills
• Able to stand or walk 75% of the day
• Able to concentrate with frequent interruptions
• Able to work under conditions that require sitting, standing, walking, reaching, pulling, pushing, and grasping
• Able to talk and hear effectively in order to convey instructions and information to residents and team members
• Occasionally lift/carry up to 50 pounds

Nice To Haves

• Associates Degree preferred
• Prior experience with receiving directives from several executive team members highly preferred

Responsibilities

• Answers central telephone system and directs calls accordingly in a professional manner
• Maintains and distributes contact list company-wide to leadership team members
• Manages the Anniversary and Birthday program company-wide
• Assembles and ships out company binders/training binders/90-dayshifts
• Maintains local storage unit and purging
• Handles companywide onboarding and offboarding requestion
• Creation of email signature blocks and business cards
• Maintains SharePoint
• Formats all policies and forms to company standards
• Coordinates meetings, hotel rooms and meals
• Post open positions within the company
• Responses to recruitment, internship, and volunteer inquires
• Updating leadership team members on company web sites
• Sending associate celebrations to Social Media team
• Audit of CC/ACH accounts and enrollments
• Reviewing AR Collections- status and follow up, managing TSI Collections
• Maintains companywide Auto Insurance and Vehicles
• Completion of credit applications
• Auditing of companywide cellular plans
• Managing communityl icense renewals
• COI requests
• Sunbiz annual registrations
• Verifying community checkbook usage
• Set up of monthly checkbook compilation
• Maintain scompanywide credit card accounts
• Serves as a Notary
• Contribute to team effort by accomplishing related results as needed

Benefits

• This opportunity includes a full benefits package (including medical, dental, and vision insurance, 401(k) with matching, tuition reimbursement, associate referral program, and more.
• As well as on-demand pay in between paychecks!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED