Administrative Assistant

Family House•Pittsburgh, PA

6h•Hybrid

About The Position

The Administrative Assistant will provide high level support for overall administrative and support functions outlined in this job description. The Administrative Assistant assists the Executive Director, engages in scheduling and communication related to the Board of Directors and sub-committees, and provides support to the Human Resources and Development efforts.

Requirements

Demonstrated knowledge of the Family House mission and operations
Proven superior communication skills, both verbal and written, to communicate with staff, Board and committee members, hospital personnel, guests, volunteers
Proficient in using various software packages used to compile statistics, develop reports and produce other formal documents; Must be experienced with business writing standards and communication
Excellent organizational and time management skills, with attention to detail
Ability to adhere to strict confidentiality requirements
Minimum of Associate's Degree or a minimum of 3 years equivalent work experience in the non- profit or business
Demonstrated proficiencies in an automated environment (i.e. MS Office Suite, Outlook calendar management, customized systems)
Must be able to tolerate long periods of time sitting and working in front of a computer screen
Must be able to communicate in a professional and understandable way in person, via email, and with callers
Must have motor coordination, manual dexterity and ability to use standard office equipment
Must possess a valid driver's license and the ability to transport self and materials to various locations in order to transact business and/or complete required job tasks
Must be able to lift, carry, and/or transport up to 10 pounds and occasionally up to 25pounds

Responsibilities

Executive Support Responsibilities:
Maintain an awareness of the Family House Guest Standards
Provide support for the Executive Director including:
Schedule management, where it involves Board of Directors and Committee meetings
Board administration including correspondence, meeting preparation and attendance, AV, minutes and committee support
Internal and external communications
Prepare and distribute board materials per agreed upon timelines
Prepare Board meeting slides and arrange preparatory meetings with Family House leadership team
Maintain Board information including the Board Orientation packet, membership term, contact information, committee participation, meeting minutes,
Maintain and update By-Laws as instructed by the Executive Director
Engage with Board members on special assignments and projects
Support engagement of Management Team through meeting scheduling and agenda preparation
Liaise with building management as needed
Other duties as assigned
Human Resources and Development Support Responsibilities:
Perform clerical and other support duties including but not limited to typing, copying, maintaining files, correspondence, assembling packets and outreach materials, mailings, creating presentations, data analysis, and summarizing surveys and