Administrative Assistant - Real Estate

Millan Enterprises, LLC•Clarksville, TN

2d•$40,000•Onsite

About The Position

We are currently seeking qualified candidates for an Administrative Assistant position for a real estate office located in Clarksville, TN. This role supports daily office operations and manages the real estate transaction process from initial listing through closing. We are searching for an Office Administrative Assistant who has a genuine desire to help others, takes pride in their quality of work, and can multi-task, prioritize and solve problems. Your job will be to manage the real estate process from the initial listing appointment to the closing date, including arranging all listing information on the MLS database, completing documents and ensuring compliance, maintaining MLS listings, and managing the contract-to-close process. Please note that we prefer candidates who do not hold a real estate license, as this position is intended to be a full-time administrative career. This is NOT training to become a licensed Realtor.

Requirements

Associates degree or higher required
Ability to start work immediately
Required full-time in the office (not a remote position)
Schedule: Monday – Friday (8am – 5pm)
One-year minimum experience in the real estate industry to include property management, real estate, administrative, title, or lending is required
Advanced computer & typing skills
Proficient in Google Workspace
Reliable transportation with a valid driver's license is required
Excellent written and verbal communication skills
Detail-oriented with excellent organizational skills
Ability to multi-task and manage time effectively in a high-volume environment

Responsibilities

Prepare all listing information including pre-listing folders, listing documents, property photography, and inputting all listing information into the MLS.
Update the social media pages: Facebook & Instagram daily with listings, closings, community events, and team events.
Manage MLS listings once homes are coming soon, listed, under contract and closed.
Arrange open houses with the team and advertise.
Manage the contract-to-close process - Weekly client updates, coordinating inspections, scheduling walk-through and closing.
Ensure file compliance for the office broker.