Administrative Assistant

MED-EL Corporation•Durham, NC

just now•Onsite

About The Position

MED-EL is looking for an Administrative Assistant who thrives on keeping things organized and running smoothly. This role is the backbone of day-to-day operations — coordinating schedules, supporting leadership, managing communications, and helping ensure nothing falls through the cracks. If you are detail-oriented, dependable, and enjoy being the go-to person who keeps everything on track, this job is for you!

Requirements

Bachelor’s degree strongly preferred.
2 to 3 years of corporate or non-profit administrative experience
Strong interpersonal communication skills, the ability to work as a team and collaborate cross-organizationally.
Excellent written and verbal communication skills.
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint.), as well as Adobe Acrobat.
Ability to multitask, prioritize, and manage time effectively.
Attention to detail and accuracy in documentation.
Ability to work independently and complete tasks in a dynamic work environment.
Strong problem-solving skills and ability to multi-task and meet deadlines.
Demonstrate sound judgement, discretion, and professionalism when dealing with executive-level matters.
Ability to quickly adjust/adapt to evolving business priorities, often with little notice.
Ability to remain calm and composed under pressure
Located in – or willing to relocate to – Durham, NC

Nice To Haves

Experience with Microsoft CRM is a plus.

Responsibilities

Supporting the VP’s daily schedule and the ability to prioritize and swiftly execute a high volume of internal/external requests, scheduling, meeting coordination and office collaboration.
Track deadlines, follow up on action items, and help to ensure timely completion of deliverables.
Prepare and organize high quality materials for meetings, presentations, and communications.
Handle confidential information with a high level of integrity and discretion.
Arrange and book business travel (domestic and international), client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed.
Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using expensify.
Coordinate team activities and events.
Coordinating with admin team to ensure smooth and efficient daily operations.
Serve as a liaison between leadership, internal teams, and external stakeholders. General administrative support for executive leadership, as needed.
Other duties as assigned.

Benefits

Medical, dental, and vision coverage available, effective on the first day of the month following 30 days of active service.
401k Match
Health Savings Account
Short term and long-term disability paid by the company.
Company paid life insurance with an option to purchase additional coverage.
FSA Dependent Care
Pet Insurance
Critical Illness
Accident Insurance
PTO – 20 days annual that is accrued each pay period. Plus 40 hours Medical/Sick leave annual, prorated from hire date and 9 holidays.
Employee Assistance Program