Administrative Assistant

Carriage Mobile Homes•Lafayette, NJ

9d•$25

About The Position

We are seeking a highly organized and motivated Administrative Assistant who will provide day-to-day administrative support to our COO while being developed to support and eventually deliver internal training. This role is ideal for someone who enjoys organization, communication, and learning.

Requirements

High school diploma or equivalent required; associate or bachelor’s degree preferred
1–3 years of administrative or office support experience preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Comfortable learning new systems, processes, and content
Proficiency with common office software (e.g., Microsoft Office, Google Workspace)
Confidence presenting information to small groups (or strong interest in developing this skill)
Detail-oriented, proactive, and adaptable

Nice To Haves

Interest in teaching, coaching, or employee development
Ability to explain information clearly and patiently
Professional demeanor with a collaborative mindset
Willingness to receive feedback and continuously improve

Responsibilities

Provide comprehensive administrative assistance to leadership and team members
Manage calendars, schedule meetings, and coordinate logistics
Prepare correspondence, reports, presentations, and training materials
Maintain organized records, files, and databases (digital and physical)
Serve as a point of contact for internal and external stakeholders
Assist with office operations and process improvement initiatives
Manage Vendor Relationships
Support existing trainers with scheduling, materials preparation, and session logistics
Observe and participate in training sessions to learn content and facilitation techniques
Assist in updating and maintaining training documentation, guides, and resources
Gradually co-facilitate training sessions under supervision
Learn adult learning principles and internal training methodologies
Eventually deliver training sessions independently as part of a train-the-trainer model