Administrative Assistant

Construction Resources • Decatur, GA

24d

About The Position

The Administrative Coordinator provides efficient administrative, clerical, and organizational support to ensure the smooth operation of the company. This role supports internal teams across projects and preconstruction efforts by managing documentation, coordinating communication, and maintaining accurate records that help drive successful outcomes.

Requirements

• High school diploma or equivalent required; associate degree or additional administrative training preferred.
• 2+ years of experience in an administrative, coordinator, or project support role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.
• Collaborative mindset with the ability to work effectively across teams.
• Customer-service oriented approach when interacting with clients, vendors, and visitors.

Nice To Haves

• Experience supporting project-based or construction-related environments is a plus.
• Familiarity with compliance, insurance, or contract documentation preferred.

Responsibilities

• Answer and route incoming phone calls; manage emails and general correspondence in a professional and timely manner.
• Prepare, edit, and distribute documents including reports, presentations, memos, and forms.
• Create, request, maintain, and submit insurance documentation, certified payrolls, compliance records, and general contract documents.
• Track, coordinate, and support the completion and submission of contracts and change orders in partnership with project teams.
• Log, track, and maintain preconstruction submittals from internal team members.
• Follow up on submitted samples, bids, specifications, and related documentation to ensure completeness and timeliness.
• Maintain organized digital and physical filing systems to support project accuracy and compliance.
• Provide general administrative support to ensure efficient day-to-day operations.

Benefits

• Medical
• Dental
• Vision
• Employer Paid Basic Employee Life and AD&D Insurance
• Employer Paid Long Term Disability
• Flexible Spending Accounts
• Voluntary Short-Term Disability
• Voluntary Life and AD&D Insurance
• Voluntary Accident Insurance
• Voluntary Critical Illness Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees