Administrative Assistant

Agape Hospice and Palliative Care•Tucson, AZ

19d

About The Position

The Hospice Administrative Assistant assists the team in maintaining the proper flow of clerical functions in the office, including scheduling, medical records, and various other tasks as assigned. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES 1. Provides assistance to the Office Manager/Administrator, preserving the confidential nature of items of which he/she has knowledge. He/she must maintain the files, supplies and general office conditions in an orderly manner 2. Handles all correspondence and word processing for the hospice organization. 3. Maintains minutes of meetings when requested. 4. Answers telephone inquiries and channels them appropriately. 5. Is responsible for maintaining administrative and clerical files. 6. Makes sure that all doctor's order forms and related forms are current and in compliance with Medicare and Medicaid regulations. Updates all current forms in separate patient files. 7. Sends doctor's orders to physicians when received from nurses for his signature. Keeps current log of what is sent to make sure they are returned with signature. 8. Closes out patient's clinical record when discharged. 9. Maintains current patient statistics utilizing the Management Information System. 10. Other duties as assigned by the Director or Office Manager. The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description. 11. Assists with payroll processing 12. Assists with HR processing Job Title/Position: Hospice Administrative Assistant POSITION QUALIFICATIONS 1. Minimum of two years’ experience preferably in hospice or health care, or graduation from a one or two year business college preferred. 2. Is at least eighteen years of age. SKILLS REQUIRED 1. Able to type 50 words per minute 2. Word processing skills 3. Personal computer skills 4. Business machine knowledge 5. Medical terminology The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.

Requirements

Minimum of two years’ experience preferably in hospice or health care, or graduation from a one or two year business college preferred.
Is at least eighteen years of age.
Able to type 50 words per minute
Word processing skills
Personal computer skills
Business machine knowledge
Medical terminology

Responsibilities

Provides assistance to the Office Manager/Administrator, preserving the confidential nature of items of which he/she has knowledge.
Maintains the files, supplies and general office conditions in an orderly manner
Handles all correspondence and word processing for the hospice organization.
Maintains minutes of meetings when requested.
Answers telephone inquiries and channels them appropriately.
Is responsible for maintaining administrative and clerical files.
Makes sure that all doctor's order forms and related forms are current and in compliance with Medicare and Medicaid regulations.
Updates all current forms in separate patient files.
Sends doctor's orders to physicians when received from nurses for his signature.
Keeps current log of what is sent to make sure they are returned with signature.
Closes out patient's clinical record when discharged.
Maintains current patient statistics utilizing the Management Information System.
Other duties as assigned by the Director or Office Manager.
Assists with payroll processing
Assists with HR processing