Administrative Assistant

Coastal Moto•Ormond Beach, FL

28d•$20 - $25

About The Position

Coastal Moto is searching for a highly capable and diligent Administrative Assistant to ensure our operations run smoothly. The ideal candidate will exhibit a strong work ethic, be highly skilled in executing a variety of multifaceted administrative tasks, and possess a proactive approach in supporting the team and attending to the needs of the company. The Administrative Assistant will work closely with various team members and management, ensuring that all administrative tasks are executed proficiently and in a timely manner. They will perform daily administrative activities that include coordinating calendars, handling phone calls and emails, and conducting clerical duties.

Requirements

A minimum of a High School diploma. Further education in Office Administration is a plus
Prior administrative or secretarial experience
Proficiency in MS Office and office management software
Outstanding organizational and time management skills
Excellent written and verbal communication skills
Attention to detail and problem-solving skills
Ability to multitask and prioritize tasks
A strong degree of discretion and confidentiality

Responsibilities

Manage and coordinate schedules, appointments, and bookings
Handle incoming phone calls, emails, and correspondences
Maintain and update record-keeping systems, including the database and filing system
Assist with the preparation of internal and external documents
Provide exceptional customer service to clients, vendors, and visitors
Process invoices and assist in managing office expenditure
Partake in organizing and coordinating internal events and meetings