Administrative Assistant

ABC Imaging • Carlstadt, NJ

1d

About The Position

We are seeking a proactive, detail-oriented Administrative Assistant to support org charts, PTO calendars, expense reports, time clock management, and HR-related matters.

Requirements

• High school diploma required, associate degree or bachelor’s degree in business administration, HR, or a related field preferred.
• 2+ years of administrative support experience, preferably in a corporate or HR environment.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Experience with HRIS systems, timekeeping software, and expense management tools.
• Strong organizational and multitasking abilities.
• High level of discretion and confidentiality.
• Excellent written and verbal communication; professional interaction with stakeholders.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Manage calendars, schedule meetings, and prepare documents/presentations.
• Maintain organized digital/physical filing systems.
• Update organizational charts; assist with onboarding/offboarding and employee records.
• Help ensure data accuracy in HRIS and databases.
• Oversee PTO calendars and attendance records, review time clock entries.
• Generate attendance/leave reports as needed.
• Prepare and submit expense reports; code to appropriate accounts.
• Assist with basic budgeting and reconciliations as needed.
• Protect confidential information; support policy communications and benefits-related tasks.
• Serve as a point of contact for internal teams and vendors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees