Administrative Assistant - Administration - FT

Stormont Vail Health•Topeka, KS

1d•Hybrid

About The Position

The Administrative Assistant provides administrative support to the Senior Vice President(s)/Vice President(s). Must have excellent customer service skills and the ability to work in a fast-paced environment with strong attention to detail and maintain a balance between multiple priorities. The Administrative Assistant must be dedicated to the Small Moments culture and the Tenets of Stormont Vail Health.

Requirements

Proficient in Microsoft Office products including Word, Excel, PowerPoint, and Outlook. (Required proficiency)
Associate's Degree
5 years of administrative secretarial work experience can be substituted in lieu of education.

Nice To Haves

Bachelor's Degree
5 years Administrative secretarial work experience. Education can be substituted in lieu of experience.

Responsibilities

Act as a liaison between the Senior Vice President(s)/Vice President(s) and team members, medical staff, and the general public.
Coordinate and maintain effective office procedures and efficient workflows.
Implement procedures to assure effective work flows are maintained.
Take action authorized in superior’s absence and use initiative and judgment to see that matters requiring attention are referred to delegated authority or handled in a manner so as to minimize effect of Senior Vice President/Vice President’s absence.
Schedule appointments and maintain calendar.
Make arrangements for and coordinate conferences and meetings, including but not limited to, preparing agendas and recording minutes.
Receive and assist visitors and telephone callers and refer them to executive or other appropriate person as circumstances warrant.
Provide relief phone coverage for co-workers.
Arrange business itineraries and executive’s travel requirements.
Compose correspondence for executive’s signature.
Prepare communication outlined by executive from oral or written directions.
Sort, read and annotate incoming mail and documents, and attach to appropriate files to facilitate necessary action.
Maintain follow up as well as follow through.
Research and summarize information and supporting data in preparation for meetings, work projects and reports.
Design, implement and maintain filing and records management systems, ensuring that information and records are easily accessible.
Coordinate the monitoring of policies and procedures within the division(s).
Assist in the coordination of committee activities within the division(s) or organization.
Assist with clerical support within the division(s) or organization.
Establish and maintain harmonious working relationships with executives, team members, physicians and customers.
Assist co-workers where needed by creating unity as a team player.
Must be able to reorganize schedule to accommodate workload demands of support departments and team members.
Maintain a professional appearance and a neat and well-organized workplace.
Coordinate and administer projects assigned by Senior Vice President/Vice President
Maintain proficiency in Board Effect.
Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
Performs other duties as assigned