ADMINISTRATIVE ASSISTANT

CVR Energy, Inc.•Coffeyville, KS

About The Position

Under general supervision, this position will work with the Safety, PSM, and Training Department team members and all level representatives of multiple entities to gather, maintain and file. Confidentiality of information obtained requires close accountability and assurances that the information is not compromised. Position is a primary support staff for Training and Safety Compliance efforts.

Requirements

High School Diploma or equivalent required
2+ years of experience working in an office environment required
Fluent in English, oral and written, required; Spanish fluency is a plus.
Ability to adjust schedule to meet business needs.
Demonstrated knowledge with the basic software applications including, Word, PowerPoint, Access, Excel, Maximo, PDF software. Will be expected to learn and use new software as business needs dictate.
Broad working knowledge of applicable facility/industry safety systems and programs.
Must have ability to read, comprehend, and apply federal, state, and local occupational health and safety regulations, codes, and requirements; to prepare technical reports and analysis and maintain required records
Ability to establish and maintain effective working relationships with facility staff and plant employees
Demonstrated competency relating to customer focus, priority setting, and time management
Advance computer skills and knowledge of specific software systems utilized within the complex
Must have strong organizational skills
Ability to accept various assignments and work schedules in order to complete responsibilities
Be able to work independently.

Nice To Haves

Professional Office Administrative certification, college degree coursework or equivalent work experience or a combination thereof is preferred.
Spanish fluency is a plus.

Responsibilities

Regularly communicate with supervisor about work progress, concerns, and questions
Will perform duties requiring investigation, analysis and individual judgement
Maintain a comprehensive administrative filing system – including archival and storage inventories in accordance with good Records Management Systems practices in compliance with OSHA guidelines
Read, comply and promote the application of federal, state and local occupational health and safety regulations, codes and requirements
Develop training presentations for use with web-based training programs and other systems
Develop multiple reports to support management with status updates throughout the year
Preparation of routine written communication, reports, file maintenance and assistance with various overflow work within the safety, PSM, and training departments
Provide assistance to users of automated safety training programs
Manage MSDS information and employee training in the use of MSDS information tools
Organize and schedule meetings as required
Facilitate work orders for the purchase of safety equipment while ensuring the equipment conforms to the health and safety standards and verify invoices against purchase orders and contract deliverables
Collect, maintain and administer contractor safety performance and qualification records as assigned
Prepare purchase requisitions and contracts for department needs. Also verify invoices against purchases and contract deliverables
Manage and use a company Pcard.
Ensure a safe and healthy work environment by complying with plant health and safety policies and procedures
Learn and navigate within the operating facility and willing to learn the basics of facility operations and maintenance.
Assist in the development and implementation of the company’s Health, Safety and Process Safety programs
Assign areas of responsibility performed in accordance with company regulatory standards for timeliness, completeness and accuracy
Systematic and organized filing to support regulatory requests of documentation, primarily for the training records and associated documentation.
Work well with teams and participate in problem solving to assure accurate and streamlined processes.
Project a positive image of customer service to employees, contractors, and visitors to the site. Be able to identify your customers and provide excellent customer service.