Administrative Assistant

CHAMBERS BOTTLING COMPANY L L C • Huntsville, AL

1d • Onsite

About The Position

- The Administrative Assistant at Chambers Bottling Company L L C will provide essential support to the management team by efficiently handling administrative tasks and ensuring smooth day-to-day operations. This role is crucial for maintaining organizational effectiveness and fostering a productive work environment.

Requirements

• High school diploma or equivalent required
• Minimum of 2 years of experience in an administrative support role
• Experience in a corporate environment, preferably within the manufacturing or bottling industry
• Proven track record of managing calendars, scheduling meetings, and handling correspondence
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and collaboratively in a team setting
• Detail-oriented with a high level of accuracy in data entry and document management
• Strong problem-solving skills and the ability to handle confidential information with discretion

Nice To Haves

• Associate's degree in Business Administration or related field preferred

Responsibilities

• Manage and organize the company’s schedule, including arranging meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain and update company databases and filing systems, ensuring all records are accurate and easily accessible.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, and direct them to the appropriate personnel.
• Assist in the preparation of reports, meeting agendas, and minutes, ensuring all documentation is accurate and distributed in a timely manner.
• Coordinate and support company events, meetings, and conferences, ensuring all logistical aspects are well managed.
• Provide general administrative support to various departments as needed, contributing to a collaborative work environment.
• Monitor office supplies inventory and place orders as necessary to ensure the office operates efficiently.
• Uphold confidentiality and handle sensitive information with discretion and professionalism.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED