Administrative Assistant - Concessions International of USVI - St. Thomas Airport

Concessions International • St. Thomas, VI

16d

About The Position

Purpose/Position Summary : Reporting to a department or function executive(s) provides day-to-day administrative and operational support to the department. Collects, maintains and files department data and prepares required reports; distributes communications and information internally and externally; administers department programs; Key Responsibilities : Provides overall administrative support and handles office administration for the department. Supports executives and staff by making travel, conference, or meeting arrangements, coordinating with meeting participants, preparing agendas and completing expense reports. Key Responsibilities : Provides overall administrative support and handles office administration for the department by, coordinating, preparing agendas and completing expense reports. 2. Establishes, maintains, and completes reports on operating data related to department or function within designated timeframes and frequency. 3. Administers ongoing programs, which require collecting, summarizing, and communicating data. Provides instructions and data submission forms for required information and assures that all required data is submitted on a timely basis. 4. Processes, files and maintains department documents and records in an organized manner. 5. Carries out special projects as assigned within the department. Typical projects might include preparation and maintenance of policy and procedures manuals, contract monitoring, periodic regulatory compliance reporting, request for proposals, etc. Supports and works with department and other company staff on major projects and business changes. 6. As a member of department operations staff, provides comments and suggestions regarding improvements in processes, formats, policies, etc. Decision-Making Authority : Position would normally be responsible for carrying out assigned responsibilities with only general supervision. Position would be responsible for providing regular reports to department management and necessary operating information to program participants, department staff, and field personnel. Issues that present complex issues, would have significant impact, or would require changes or broad interpretations of policy or guidelines would be referred to the department or functional executive. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices and procedures. Position does not have any formal supervisory responsibility. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• High School Diploma or equivalent; Associate’s degree is a plus along with advanced administrative experience.
• Minimum of five years of experience in program administration, office management, executive secretarial or equivalent experience.
• Specific experience in the area assigned or an equivalent environment may also be required.
• Proficient in office automation software, including word processing, spreadsheets, email, etc.
• Additional skills in presentation or database software may also be required.
• Well developed speaking, writing, and telephone skills.
• Ability to organize and maintain filing and record-keeping systems.
• Knowledge of and ability to apply basic accounting and budgeting concepts.

Responsibilities

• Provides overall administrative support and handles office administration for the department.
• Supports executives and staff by making travel, conference, or meeting arrangements, coordinating with meeting participants, preparing agendas and completing expense reports.
• Establishes, maintains, and completes reports on operating data related to department or function within designated timeframes and frequency.
• Administers ongoing programs, which require collecting, summarizing, and communicating data.
• Provides instructions and data submission forms for required information and assures that all required data is submitted on a timely basis.
• Processes, files and maintains department documents and records in an organized manner.
• Carries out special projects as assigned within the department.
• Supports and works with department and other company staff on major projects and business changes.
• As a member of department operations staff, provides comments and suggestions regarding improvements in processes, formats, policies, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees