Administrative Assistant- CVG Airport

PrimeFlight Aviation Services•Hebron, KY

About The Position

KEEPING OPERATIONS SMOOTH AND TEAMS ON TRACK – ADMINISTRATIVE ASSISTANT WANTED! The Administrative Assistant supports daily office operations by managing schedules, correspondence, reports, and filing systems, while assisting staff and management with meetings, projects, and database management using strong organizational and communication skills. WHAT IT’S LIKE TO WORK AS AN ADMINISTRATIVE ASSISTANT Administering all testing for local applicants and coordinating badging and vetting Assist with Recruiting, Hiring and training of local employees Maintain employee schedules Daily Management of timekeeping entries, payroll and assisting with issues Handling HR related issues, communication with corporate and file management Handle any reports or information requested by Station Management Can work on client specific supply orders, reporting and compliance Maintains a strong working relationship with airline partners Can demonstrate regular, predictable attendance at job location Utilizing excellent communication skills for client interaction Employing problem solving abilities for issue resolution Exemplify PrimeFlight customer service and safety standards Perform any additional duties as assigned by management WHY WORK FOR PRIMEFLIGHT? Enjoy benefits like 401(k) with matching, health, dental, vision, and life insurance, paid time off, growth opportunities, and more (part-time benefits may vary) We are committed to being a leading provider of commercial services within the aviation industry Our teams focus on maintaining a positive working environment and treating all team members with respect With more than 200 locations across the world, we offer opportunities for career progression Enjoy a competitive pay scale

Requirements

18 years of age or older
Eligible to work in the United States
Must have a valid state-issued driver’s license with an acceptable driving record
Communicate effectively in English (reading, writing, speaking)
2 Years experience as an Admin or Administrative Assistant
Experience in customer service required
Intermediate/Highly proficient Word, Excel, PowerPoint, Outlook
Ability to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile Devices
Effectively communicate with colleagues and clients, both in-person and through electronic means
Pass a background check and drug screen
Eligibility to acquire needed credentials and clearances (FAA, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable)
Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays
Must be flexible to work extended hours on occasion to support our field operations
To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily.
The requirements listed above are representative of the work environment, knowledge, skill, and/or ability.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.
Ability to lift up to 25 pounds
Position is generally sedentary, sitting for long periods of time
Be able to hear and respond to the spoken voice and to audible alarms
Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

Nice To Haves

Bilingual in English/Spanish a plus

Responsibilities

Administering all testing for local applicants and coordinating badging and vetting
Assist with Recruiting, Hiring and training of local employees
Maintain employee schedules
Daily Management of timekeeping entries, payroll and assisting with issues
Handling HR related issues, communication with corporate and file management
Handle any reports or information requested by Station Management
Can work on client specific supply orders, reporting and compliance
Maintains a strong working relationship with airline partners
Can demonstrate regular, predictable attendance at job location
Utilizing excellent communication skills for client interaction
Employing problem solving abilities for issue resolution
Exemplify PrimeFlight customer service and safety standards
Perform any additional duties as assigned by management