Administrative Assistant

Sysco • Kent, WA

1d • $22 - $34 • Onsite

About The Position

This position provides professional administrative support to the executive leadership team and assigned leaders within departments.

Requirements

• High School diploma or equivalent.
• At least 4 years of professional administrative support experience in a professional office environment.
• Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors.
• Strong detail, analytical, problem solving and quality orientation.
• Exceptional written and verbal communication skills; excellent telephone etiquette and maintain a positive demeanor in difficult or challenging situations.
• Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail.
• Must have the ability to plan and prioritize workload to meet day to day needs.
• Demonstrate a sense of urgency and the ability to work in a fast-paced environment.
• Working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar.
• Maintain confidentiality and exercise discretion concerning confidential and sensitive information.
• Able to read and comprehend basic instructions, short correspondence, and memos.
• Strong organization, analytical and follow up skills.
• Ability to work on multiple projects concurrently and capable of working with little direct supervision.
• Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, Outlook, and Teams with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
• Outstanding word-processing skills (50 - 60 wpm) and business writing ability.
• Accurate and precise proofreading skills.

Nice To Haves

• Associates degree or equivalent with some related specialized coursework preferred.
• Certified Professional Secretary (CPS) certification preferred, but not required.

Responsibilities

• Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
• Establishes and maintains positive working relationships with contacts both within the Seattle site and across the Pacific Northwest Region team, suppliers, and customers.
• Assists supported leader in staff capacity by coordinating office services, budget preparation and control, housekeeping, records control, and special management studies.
• Schedules conferences, appointments, meetings and travel arrangements for senior staff.
• Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available.
• Reads and screens correspondence, daily.
• Identifies critical issues within identified parameters and prioritizes correspondence.
• Uses MS Outlook and Teams to create and maintain calendars, schedule and organize activities such as meetings and department activities and meeting room management.
• Assists team with copying, filing, communications, internet research requests, etc.
• Processes invoices and expense reports for payment.
• Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
• Anticipates needs and completes special projects as assigned.
• Performs other support duties as assigned by senior staff.
• Ability to work off hours and some weekends as needed for special events and event prep.

Benefits

• You may be eligible to participate in the Company's Incentive Plan.
• For information on Sysco’s Benefits, please visit https://SyscoBenefits.com

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees