Administrative Assistant

Smart AutoCare•Richardson, TX

49d•Onsite

About The Position

The Administrative Assistant to Smart AutoCare will oversee day-to-day office operations, ensuring the organization operates efficiently and effectively. This role requires exceptional organizational skills, strong attention to detail, and the ability to be proactive and anticipate the office's needs.

Requirements

High school diploma required; an associate's degree in business administration or accounting is preferred.
3 years of Administrative Assistance or related experience required.
Exceptional organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously and adapt to a changing environment.
Ability to analyze, interpret, and prepare reports.
Expert in Microsoft PowerPoint, Excel, Word, and Outlook.
Excellent written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy.
Ability to work with a team and independently.
Strong time management skills.

Nice To Haves

Experience working in the automotive warranty industry is a plus.

Responsibilities

Maintain a professional and welcoming office environment.
Prepare conference rooms for meetings, ensuring supplies, equipment, and catering needs are met.
Support internal teams with administrative tasks as needed.
Handle confidential information with discretion.
Coordinate meetings and maintain conference room calendars.
Provide support for special projects and other tasks assigned.
Assist with I-9 verification and related onboarding processes.
Coordinate in-office special events, including employee food programs, client meetings, snacks, and celebrations.
Manage all office purchasing and supply needs.
Partner with Property Management to coordinate building repairs, cleaning, and daily facility operations.
Serve as backup support for the warehouse mailroom as needed.