Administrative Assistant

GATC Health • Irvine, CA

6d • $65,000 - $75,000

About The Position

The Administrative Assistant plays a critical role in keeping the business running smoothly and efficiently. This position is ideal for someone with a can-do attitude, strong follow-through, and a willingness to jump in wherever needed. You’ll support multiple departments, help solve problems as they arise, and ensure day-to-day operations stay organized, accurate, and moving forward.
This role requires flexibility, initiative, and comfort handling a wide variety of administrative and operational tasks — including accounts payable, HR, investor relations, and other responsibilities as business needs evolve.

Requirements

• Strong work ethic and a positive, can-do mindset
• Highly organized with excellent attention to detail
• Ability to manage multiple priorities and shift focus as needs change
• Comfortable handling a wide range of administrative tasks, including financial and accounting support
• Strong problem-solving and critical-thinking skills
• Clear, professional communication skills
• Proficient in Microsoft Office Suite
• Adaptable, dependable, and willing to help wherever needed

Nice To Haves

• experience with ClickUp and QuickBooks is a plus

Responsibilities

• Proactively support daily business operations to ensure the office and teams run efficiently
• Assist with Accounts Payable, including invoice processing, tracking, and coordination with internal and external accounting partners
• Help develop, implement, and maintain operational policies, procedures, and initiatives
• Support the COO with administrative oversight and coordination across departments
• Assist HR, Finance, and Investor Relations with workflow management, reporting, data organization, and documentation
• Maintain accurate records, databases, and internal systems
• Prepare reports, presentations, and supporting materials as needed
• Identify opportunities to improve processes, increase efficiency, and reduce costs
• Step in to assist with additional administrative or operational tasks as requested — no task is “too small” if it supports the team

Benefits

• Competitive salary commensurate with experience.
• Benefits package including health insurance, 401(k) retirement plan with company matching, paid time off, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level