Administrative Assistant

University of California, Irvine•Irvine, CA

17h

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The department is a research-focused academic unit at University of California, Irvine dedicated to advancing scientific discovery and training the next generation of researchers. The unit conducts interdisciplinary research, secures competitive external funding, and actively disseminates findings through publications, conferences, and public outreach. It fosters a collaborative, inclusive environment that values excellence in research, mentorship, and engagement with the broader scientific community.

Requirements

Strong written and verbal communication skills, with the ability to translate complex scientific concepts into clear, accessible language for public audiences.
Experience managing websites and social media platforms, including drafting professional announcements and updates.
Ability to coordinate travel arrangements, meetings, and events with careful attention to detail and deadlines.
Ability to manage multiple projects simultaneously and prioritize tasks in a fast-paced research environment.
Strong organizational skills and ability to maintain accurate records of purchases, expenses, and documentation.
High school diploma or equivalent experience
Experience coordinating travel arrangements, meetings, and events.
Experience tracking expenses, processing reimbursements, or assisting with purchasing and budgeting activities.
Experience coordinating travel arrangements, meetings, and events.
Must be able to provide proof of work authorization