administrative assistant

Riverside Hospital•Newport News, VA

1d•Onsite

About The Position

Provides administrative support to one or more department level management. This position is responsible for core job functions including Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support, customer service, phone support, file management, meeting support and data entry. The position may be assigned responsibility for timekeeping and must demonstrate proficiency with Microsoft Office applications and other software as needed. It utilizes the Riverside Care Difference principles in all interactions.

Requirements

High School Diploma or GED
2 years Administrative Assistant/Secretary/Office experience
Microsoft Office Skills
Proficiency in Microsoft Office Suite
Organization and time management skills
Good interpersonal and customer service skills

Responsibilities

Provides administrative support for department/facility directors and/or managers.
Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, and mail distribution.
Responsible for calendar management, meeting coordination, appointments, and special events.
Meeting management includes room reservation, timely preparation, and setup.
May perform other tasks such as arranging accommodations for travel, arranging special needs in meeting rooms, and meeting agenda items.
Demonstrates the ability to utilize multiple system informational technology tools.
May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval.
Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies.
Responsible for maintaining accurate accounting functions/duties within the department, including ensuring all invoices, check requests, PCard receipts, petty cash and payments are accurately coded and submitted timely.
Follows up on any outstanding invoice payment inquiries.
Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic).
Ensures filing system is organized and maintained to ensure efficiency/productivity for the department.
May prepare reports, correspondence, and memos as needed by department/facility.