Administrative Assistant - DoD Research Support

General Dynamics Information Technology • Fort Detrick, MD

15h • Hybrid

About The Position

GDIT is hiring an experienced Administrative Assistant to provide support to the US Army Medical Research and Materiel Command (USAMRMC), Animal Care and Use Review Office (ACURO), located at Fort Detrick, MD. The schedule is hybrid, subject to change, with a current training period of on-site T/W/TH and remote M/F, transitioning to on-site T/W and remote M/TH/F once trained. ACURO is responsible for providing administrative and technical oversight of all research and testing protocols using animal models conducted by intramural and extramural laboratories funded by the US Army. ACURO reviews protocols for regulatory compliance and is the approval authority for animal use within USAMRMC.

Requirements

• High School diploma or higher.
• Proficiency in Microsoft Office applications (Word, Outlook, etc).
• US Citizenship with the ability to pass a T1 security investigation.
• 3 + years of related experience

Nice To Haves

• Prior experience providing administrative support within a veterinary, testing laboratory, or research facility preferred
• Prior experience supporting DoD or government agencies preferred but not required

Responsibilities

• Central email account management - Continual daily monitoring of ACURO’s central email account for incoming correspondence.
• Respond to email queries regarding submissions or forward message to senior staff for response when necessary and annotate the individual responsible for processing each message.
• Maintain accurate archive records, including all received and sent correspondence in an organized fashion to allow later reference as needed.
• Notify investigators of upcoming submission deadlines and issue reminder notices to correspondents at appropriate intervals in accordance with office policy.
• Protocol submission processing - Receive electronic copies of new proposals and protocols, amendments, or modifications into appropriate electronic systems.
• Create review package, entering appropriate data, or by retrieving an existing file for amendments or modifications.
• Substantiate presence of all required documentation in each file.
• Update EGS as needed to maintain accurate data on each proposal.
• Electronic Grants System operation and development - Participate actively in all meetings regarding development and maintenance of EGS modules.
• Provide ongoing guidance to office staff regarding utilization of the system and evolution of user guides.
• Office Policy - Be aware that files maintained by ACURO office are sensitive to the public and are proprietary in nature and must be maintained securely.
• Adhere to all ACURO SOPs and policies.
• Provide SOP review and input to senior ACURO staff regarding needed updates to policies.

Benefits

• a variety of medical plan options, some with Health Savings Accounts
• dental plan options
• a vision plan
• a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match
• full flex work weeks where possible
• a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave
• short and long-term disability benefits
• life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED