Administrative Assistant - INTERNAL ONLY

BNH•San Marcos, TX

4d•$26 - $31•Onsite

About The Position

Beyond New Horizons, LLC (BNH) has an exciting opportunity for an Administrative Assistant, supporting TOS II, at AEDC in Arnold AFB, TN. The Administrative Assistant will be working as a member of the Safety & Mission Assurance branch responsible for supporting the United States Air Force Test Operations and Sustainment efforts. Open to internal candidates. The successful candidate will provide administrative and secretarial support of a responsible and confidential nature and perform document control and records management activities to help ensure the smooth functioning of the branch.

Requirements

High School Diploma or equivalent plus five years of applicable experience or any equivalent combination of applicable education and experience.
Excellent oral and written communication skills.
Must be able to obtain and maintain a security clearance and the AEDC local area network.
Current U. S. Citizenship required.

Nice To Haves

Experience in an administrative or secretarial position
Knowledge of AEDC and AEDC processes
Excellent oral and written communication skills.
Thorough knowledge of grammatical rules, spelling, punctuation, required formats, technical vocabularies and terminology common to the assignment, Document Control and Records Management systems and common office procedures, and professional telephone practices.
Ability to obtain a BNH purchasing card.
Strong organizational skills and time management skills with a problem-solving attitude and attention to detail.
Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm, and operation of standard computerized systems and other information transmission systems.
Demonstrated knowledge and skill in utilizing Microsoft Office software suite.

Responsibilities

Provide administrative and secretarial support of a responsible and confidential nature.
Perform document control and records management activities.
Receive and screen phone calls.
Compose and distribute complex correspondence.
Research information and compile briefing charts, summary reports and other presentation materials.
Track and coordinate with employees any required training requirements.
Schedule meetings and appointments as needed.
Maintain inventory of office supplies.
Collect, review, and distribute incoming hard copy and electronic mail.
Develop and guide the implementation of procedures and of filing and record-keeping systems, including performing data entry and records management function.
Support scheduling, engineering on-boarding (DD2875 and applications), workstation equipment ordering.
Ensure the confidentiality and security of all files and filing systems with a strong understanding of HIPPA and PII regulations.
Greet and direct employees and visitors in a courteous and professional manner.
Coordinate, schedule and manage employee appointments for onsite clinic with supervisors/managers, Human Resources, Environmental, Health and Safety Manager, Claims Specialist and employees.
Perform other administrative duties as required.