Administrative Assistant
About The Position
Provides Administrative Support Maintains schedules and appointment books and provides reminders for meetings (i.e., treatment plan review, psychiatric evaluation, annual psychiatric evaluation) Scan client documents in electronic record Logs and Uploads Incident Reports according to CFYF and DCFS Policy Compiles Therapeutic Foster Parent Expense Packets monthly File and review verification of client expenses Send out communications to families for trainings, events and etc.. Update foster parent requirements in PIE system Assist in analyzing the effectiveness of office systems and recommends changes for improvement Types assigned departmental reports Reviews mail and handles routine responses which do not require Program Manager's direct attention
Requirements
- High school education or equivalent
- Knowledge of Microsoft Office programs (Word, Excel, Outlook, PowerPoint)
- Three years secretarial experience
- One year experience with EMR (prefer 2 years)
Responsibilities
- Maintains schedules and appointment books and provides reminders for meetings
- Scan client documents in electronic record
- Logs and Uploads Incident Reports according to CFYF and DCFS Policy
- Compiles Therapeutic Foster Parent Expense Packets monthly
- File and review verification of client expenses
- Send out communications to families for trainings, events and etc.
- Update foster parent requirements in PIE system
- Assist in analyzing the effectiveness of office systems and recommends changes for improvement
- Types assigned departmental reports
- Reviews mail and handles routine responses which do not require Program Manager's direct attention
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Professional, Scientific, and Technical Services
Education Level
High school or GED
Number of Employees
251-500 employees
