Administrative Assistant, Pfizer Brand & Agency Partnerships

Pfizer•New York, NY

9d•$33 - $55•Hybrid

About The Position

We're looking for a stellar Administrative Assistant — someone who brings sharp organizational instincts, genuine curiosity, and the kind of energy that raises the bar for everyone around them. The Pfizer Brand & Agency Partnerships team operates at the intersection of brand advertising, digital platforms, creative standards, and content innovation, and we need a partner who can match that pace and complexity with excellence. The PBAP Administrative Assistant provides high-level administrative and operational support to the Head of Pfizer Brand & Agency Partnerships (PBAP) and plays an active role in the day-to-day rhythm of the broader PBAP leadership team. This role requires a proactive, tech-savvy professional who can operate with speed and precision, anticipate needs before they're voiced, and bring a collaborative spirit to everything they do. This role is a front-row seat to enterprise-level brand strategy and creative leadership —ideal for someone who brings real experience, sharp instincts, and the drive to be a genuine partner to a high-performing team. PBAP is a team that moves with intention and pace. The right person for this role doesn't wait to be told what to do — they read the room, connect the dots, and bring calm and competence to a high-energy environment. They're comfortable with ambiguity, energized by variety, and take pride in making a great leader and team even better. If you're someone who sees this role as a launching pad — a place to build skills, gain exposure, and accelerate your career — you'll find exactly that here.

Requirements

High school diploma or GED required; bachelor's degree preferred
A minimum 4+ years of experience in an executive administrative or coordinator role, supporting senior leaders in a fast-paced environment
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and SharePoint
Exceptional calendar management, multitasking, and prioritization skills.
Strong written and verbal communication skills with a keen eye for detail
Demonstrated ability to handle confidential and sensitive information with discretion and integrity
Proactive, solutions-oriented mindset with a track record of anticipating needs and acting independently

Nice To Haves

Experience supporting marketing, creative, brand, or technology-focused teams
Comfort with and curiosity about emerging digital tools, AI productivity platforms, and evolving workplace technologies
Demonstrated experience building productive relationships with other senior executive administrative staff across a matrixed organization
Experience managing complex, multi-stakeholder meetings and events
Familiarity with tools such as Ariba, Workday, or similar enterprise platforms

Responsibilities

Own and manage a complex, fast-moving calendar for the Head of PBAP — prioritizing, protecting, and optimizing time with judgment and foresight.
Coordinate travel arrangements, including detailed itineraries and logistics.
Prepare and process expense reports accurately and on time.
Draft, review, and manage correspondence and communications on behalf of the Head of PBAP with professionalism and discretion.
Anticipate the needs of the executive and proactively surface information, prep materials, and resolve conflicts before they become problems.
Plan and coordinate leadership team meetings, offsites, team events, and cross-functional forums — managing agendas, pre-reads, logistics, and follow-up end to end.
Track action items and decisions from key meetings, ensuring accountability and follow-through across the team.
Serve as a connector and coordinator across the PBAP team, helping the organization stay in sync and moving forward.
Support onboarding logistics for new team members and contractors, including systems access, equipment, and orientation coordination.
Leverage digital tools and platforms — including Microsoft 365, Teams, SharePoint, and emerging AI-powered productivity tools — to enhance efficiency and communication.
Maintain departmental resources including shared drives, distribution lists, and team sites.
Identify and champion opportunities to improve workflows through smarter use of technology.
Build strong, collaborative relationships with peer executive administrative partners across PBAP and the broader CMO organization, ensuring seamless coordination and coverage.
Serve as a visible and approachable point of contact for internal and external partners interacting with the Head of PBAP.
Support team culture and engagement initiatives, including team events, recognition moments, and communications.

Benefits

In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies.
We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments.
Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume