Administrative Assistant

Iridium Satellite•Leesburg, VA

42d•Onsite

About The Position

Iridium is seeking an energetic, conscientious, and personable Administrative Assistant to join our exemplary Administrative Support team. As an Administrative Assistant, you will work on providing administrative support to multiple leaders across various time zones and be highly engaged in activities to support local office operations. In this role, you will enthusiastically assist with coordination and activities associated with assigned projects. You’ll bring a flexible, positive, and “can-do” attitude, with the ability to easily shift gears and priorities.

Requirements

A high school diploma, GED, or equivalent, relevant professional support experience
4+ years experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.)
Proficiency in Microsoft Office Applications including Word, Excel, PowerPoint, and Outlook Scheduling Assistant
Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines
Capable of exercising sound judgement and discretion when resolving issues, making recommendations, responding to questions, etc.
Be able to clearly present data, ideas, arguments, etc.
Can cultivate meaningful relationships with others and accept feedback to always keep improving
Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes
Must be able to prioritize your responsibilities and be resourceful when carrying out tasks

Nice To Haves

Previous (and successful) experience supporting a high-level company leader or executive
Experience with or knowledge of any of the following Microsoft platforms: Teams (for collaboration) Sharepoint (for file sharing and organizing/planning) ServiceNow (to create and follow tickets in order to resolve issues)
Experience with managing and shipping mail and packages with specific experience working with FedEx
A relentless desire to think outside the box, a healthy curiosity to learn about new people and things, and a confidence to bring your ideas, perspectives, and suggestions to the table
Occasionally work early mornings, late evenings, and/or weekend hours, as needed, to support time sensitive activities and/or to assist with company events
Be a U.S. citizen

Responsibilities

Oversee and maintain office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing
Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc.
Successfully oversee conference room needs and usage to support various meetings and events
Confidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employees
Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials
Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team members
Review expense authorizations and prepare expense reports on behalf of and for members of the Iridium leadership team
Assist leaders with projects and other responsibilities on an as-needed basis
Assist with the coordination of corporate events and social activities, both onsite at our Virginia locations and occasionally outside of the workplace
Help draft and disseminate company communications, such as corporate and location-based announcements, events, and notifications