Administrative Assistant

IMB • Richmond, VA

10d • Onsite

About The Position

The Administrative Assistant will provide administrative and project support to the Associate Vice President of Global Enterprise Services. Location: Richmond, VA Headquarters Rate: Commensurate with experience + great benefits!

Requirements

• Associate’s degree preferred.
• Minimum of five (5) years of administrative experience.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to produce accurate meeting minutes and professional correspondence.
• Experience with digital filing systems and electronic document management.

Responsibilities

• Provide comprehensive administrative support to the Associate Vice President (AVP), including calendar management; travel, meeting, and event coordination; visitor reception; and receiving, screening, and directing incoming phone calls.
• Retrieve, compile, and analyze data from the GES information ecosystem to prepare accurate and confidential reports for the Executive Team, Board of Trustees, and other stakeholders, as assigned.
• Assist in planning and coordinating departmental meetings and provide administrative support for the AVP’s participation in IMB meetings.
• Prepare and distribute meeting materials, including handouts, surveys, presentations, and related documents for the Executive Team and the GES subcommittee of the Board of Trustees.
• Attend meetings as required, record accurate meeting minutes, and ensure timely distribution of follow-up materials.
• Provide administrative support to the AVP’s direct reports, as requested.
• Support annual budget development, monitor expenses, and maintain accurate expense tracking.
• Prepare and submit expense reports for the AVP and his/her direct reports in compliance with organizational policies.

Benefits

• Medical insurance with choice of 3 plans, dental, vision, HSA and FSA benefit plans (and more!)
• Short- and long-term disability and basic life insurance coverage (employer paid) - with supplemental coverage available
• 403(b) Retirement Plan Savings - with 5% employer contribution plus up to a 4% matching contribution, fully vested after 3 years
• 21 days of paid time off accrued in the first year, plus 11 paid holidays and the week between Christmas and New Years
• Volunteer Mission Trip Benefits so you can experience mission life first hand by working with our teams overseas
• Access to tuition discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree