Administrative Assistant

Universal Music Group•Santa Monica, CA

About The Position

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. How we LEAD: Universal Music Group’s film and television division, Polygram Entertainment, is seeking an Assistant to support the EVP, Head of Film and TV Production and Development at Universal Music Group. Polygram Entertainment develops, produces, and finances documentary films, scripted features, and scripted & unscripted TV series that are built around the iconic labels, catalogs, music, and musicians of Universal Music Group (the world’s largest music company). Polygram Entertainment’s recent productions include: Selena Y Los Dinos (Netflix), Stax: Soulsville USA (HBO), Zoey’s Extraordinary Playlist (NBC); Beastie Boys Story (AppleTV+); The Bee Gees: How Can You Mend A Broken Heart (HBO); The Velvet Underground (AppleTV+); and The Go Go’s (Showtime). How you’ll CREATE: · Answering phones, scheduling and calendar management, expense reports, maintaining internal grids, agendas, and production assets, script coverage, social media management, tracking and administering production payments, event planning, pitch deck creation, and research. · This is an open and collaborative environment, perfect for someone who wants to learn how to be a development exec and/or producer, and who wants to take an active role in the creative development of projects.

Requirements

BA degree preferred
1 year of prior experience on a desk at an agency, management or production company, or studio preferred. Will consider candidates with strong relevant internship experience.
Experience assisting on high-volume desks and/or multiple execs is preferred.
Excellent Microsoft Office, Excel, and PowerPoint skills.
Experience building decks in PowerPoint/Keynote/Canva and interest in graphic design.
Excellent communication and interpersonal skills with emphasis on relationship building.
Meticulous attention to detail and follow through.
Extremely organized with superior time management skills.
Problem-solving and critical thinking skills.
Ability to work on multiple projects and produce high-quality work under tight schedules.
Passion for and knowledge of film, television, music, and pop culture is a must.

Responsibilities

Answering phones
Scheduling and calendar management
Expense reports
Maintaining internal grids, agendas, and production assets
Script coverage
Social media management
Tracking and administering production payments
Event planning
Pitch deck creation
Research
Take an active role in the creative development of projects

Benefits

Comprehensive medical, dental, and vision coverage
Including 100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
A variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent