Administrative Assistant - Association for Clinical Pastoral Education (ACPE)

Emory University•Atlanta, GA

5h•Hybrid

About The Position

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.

Requirements

Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
This role requires residency in the state of GA.

Nice To Haves

Having experience with Boards and professional associations would be a preference.

Responsibilities

Provides administrative support specifically for HR department, Director of Operations and Executive Director.
Responds to incoming telephone calls.
Maintains calendars and prioritizes meeting requests for management.
Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
May complete forms, grant applications, and/or correspondence associated with programs.
Prepares charts and graphs for reports and presentations.
Creates and edits programmatic and other reports associated with ACPE’s primary business.
Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.
Prepare materials for meetings and special events. Having experience with Boards and professional associations would be a preference.
Initiates, processes, and maintains records and invoices.
Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.
Plans and coordinates travel arrangements for Executive Director.
Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
Establishes and organizes files and documents.
Oversees ordering and maintenance of office supplies.
Performs related responsibilities as required.