Administrative Assistant (Shop & Parts Support) - Shelbyville, TN
About The Position
Are you looking for a rewarding career opportunity in administrative support with a reputable company? Transport Refrigeration Services, Inc. is seeking a motivated Operations Administrative Assistant to join our fleet service shop in Shelbyville, TN. This is an excellent chance to build a long-lasting career in a stable, growing company! About Transport Refrigeration Services, Inc. 🛠️ Transport Refrigeration is a leading provider of fleet maintenance and refrigeration solutions for the transportation industry. We specialize in fleet repairs, maintenance, and refrigeration system installations, helping businesses keep their operations running smoothly. Our expert technicians and state-of-the-art facilities ensure optimal fleet performance and cargo integrity. Join our team and be part of a company dedicated to excellence and customer satisfaction.
Requirements
- Must pass a pre-employment drug screen & background check
- High school diploma or equivalent required
- Clean and valid driver’s license
- Excellent verbal communication skills in one-on-one and phone situations
- Experience with Microsoft Word, Excel and Outlook - comfortable with computer operations
- Ability to lift and move 5 - 15 pounds regularly
Responsibilities
- Answer and route incoming phone calls; take and relay messages accurately
- Prepare and maintain accident paperwork and records
- Assist the Operations Manager with administrative tasks
- Keep accurate monthly and quarterly fuel reports
- Receive and issue purchase orders
- Maintain confidential files and paperwork tracking
- Track compliance documentation for mobile truck locations
- Support the parts department as needed
- Collect customer information regarding repair needs
- Assign and schedule service work orders
- Communicate professionally with customers in person and by phone
- Process weekly and monthly invoices
- Prepare weekly payroll spreadsheets
Benefits
- Comprehensive Medical, Dental, and Vision Insurance
- Monday-Friday schedule – no nights or weekends!
- Employer contributions to Health Savings Account (HSA) every two weeks
- Employer-paid Basic Life and Long-Term Disability insurance
- 5% Employer 401(k) match after one year of employment
- Paid Time Off (PTO) accrual begins on day one
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
