Administrative Assistant - Brentwood, TN

Vensure Employer Solutions • Brentwood, TN

14h

About The Position

Essential Duties and Responsibilities Administrative Build and maintain Excel contact lists (data only, no pivot tables). Provide support for Marketing & Sales. Manage mass emails for follow-ups and trade show appearances. Create vCards for candidates and clients. Maintain and update 40+ documents. Use Text-Em-All (training provided). Marketing LinkedIn usage is a MUST ; LinkedIn Recruiter is a BIG plus. Indeed usage is a BIG plus. Manage quick LinkedIn posts and email outreach to leads. Follow up with leads via phone if necessary. Assist with light business development and sales support. AirTable experience (training provided). Knowledge, Skills and Abilities Strong proficiency in Excel, Outlook, and Word (assessments will be provided). Adobe savvy (document conversion). Familiarity with ATS systems is a BIG plus. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Education & Experience Excellent Microsoft Office/Outlook experience ( vCard experience is a plus). Experience with Contracts & NDAs (TelForce uses PandaDoc). Onboarding experience (offer letters, new hire forms). Canva experience is a MUST . Social Media graphics experience is a MUST . ChatGPT/AI experience (training provided).

Requirements

• Strong proficiency in Excel, Outlook, and Word
• Adobe savvy (document conversion)
• Excellent organizational skills
• Attention to detail
• Ability to multitask in a fast-paced environment
• Excellent Microsoft Office/Outlook experience
• Experience with Contracts & NDAs
• Onboarding experience (offer letters, new hire forms)
• Canva experience
• Social Media graphics experience
• LinkedIn usage is a MUST

Nice To Haves

• LinkedIn Recruiter
• Indeed usage
• Familiarity with ATS systems
• vCard experience

Responsibilities

• Build and maintain Excel contact lists (data only, no pivot tables)
• Provide support for Marketing & Sales
• Manage mass emails for follow-ups and trade show appearances
• Create vCards for candidates and clients
• Maintain and update 40+ documents
• Use Text-Em-All
• Manage quick LinkedIn posts and email outreach to leads
• Follow up with leads via phone if necessary
• Assist with light business development and sales support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees