Administrative Assistant (Inventory/HR)

Continental Carbon Company • Ponca City, OK

1d

About The Position

MAIN FUNCTION Ensure the integrity of the corporate procurement policy is maintained and implemented Coordinate the smooth orderly flow of service, materials, and equipment to keep the plant safe, profitable, and operating proficiently Maintain production and shipping inventory levels in the Microsoft AX system Provide entry level administrative support of Human Resources department. DUTIES AND RESPONSIBILITIES Inventory Enter, prepare, reconcile, and distribute daily production and packaging reports in Excel and Microsoft AX system Weekly balance inventory, prepare tank gauge report and distribute Review traffic report and reconcile with Microsoft AX system Collect and process CBO receipts in Excel and Microsoft AX system Prepare reports and reconcile inventory for month end close Prepare and maintain various daily, weekly, and monthly reports regarding production and inventories Prepare month end reports and reconciliation. Human Resources Scan, file, and electronically organize employee records and HR documents to ensure completeness and compliance. Support recruitment by scheduling interviews, coordinating candidate communications Support employee engagement, coordinating meetings, activities, and initiatives. Provide support in day-to-day HR functions including recruiting, staffing, hiring, training, and exit interviews. Support weekly timekeeping and payroll processes in collaboration with the Supervisors and Plant Administrative Manager. Assist with miscellaneous HR related projects and tasks as assigned. Support leadership with administrative, operational and HR information. Update Monthly Financial Reports Answer phones Serve as backup as needed for other administrative assistants Other administrative duties as required by the Plant Administrative Manager CHARACTERISTICS Logical and analytical thinker and extremely organized Effective communicator, both oral and written Team player, excellent work ethic, detail oriented and flexible Able to develop and enhance relationship with co-workers and vendors Cooperative, personable, responsible and customer service oriented Effective communicator, both oral and written Proficient in Microsoft Office and database operations Microsoft AX system database applications experience is a Plus EDUCATION AND EXPERIENCE High School Diploma required. College Degree in business preferred, or more than 3 years of relevant work experience, with demonstrated success in a similar role with a manufacturing company

Requirements

• Logical and analytical thinker and extremely organized
• Effective communicator, both oral and written
• Team player, excellent work ethic, detail oriented and flexible
• Able to develop and enhance relationship with co-workers and vendors
• Cooperative, personable, responsible and customer service oriented
• Effective communicator, both oral and written
• Proficient in Microsoft Office and database operations
• High School Diploma required.
• more than 3 years of relevant work experience, with demonstrated success in a similar role with a manufacturing company

Nice To Haves

• Microsoft AX system database applications experience is a Plus
• College Degree in business preferred

Responsibilities

• Enter, prepare, reconcile, and distribute daily production and packaging reports in Excel and Microsoft AX system
• Weekly balance inventory, prepare tank gauge report and distribute
• Review traffic report and reconcile with Microsoft AX system
• Collect and process CBO receipts in Excel and Microsoft AX system
• Prepare reports and reconcile inventory for month end close
• Prepare and maintain various daily, weekly, and monthly reports regarding production and inventories
• Prepare month end reports and reconciliation.
• Scan, file, and electronically organize employee records and HR documents to ensure completeness and compliance.
• Support recruitment by scheduling interviews, coordinating candidate communications
• Support employee engagement, coordinating meetings, activities, and initiatives.
• Provide support in day-to-day HR functions including recruiting, staffing, hiring, training, and exit interviews.
• Support weekly timekeeping and payroll processes in collaboration with the Supervisors and Plant Administrative Manager.
• Assist with miscellaneous HR related projects and tasks as assigned.
• Support leadership with administrative, operational and HR information.
• Update Monthly Financial Reports
• Answer phones
• Serve as backup as needed for other administrative assistants
• Other administrative duties as required by the Plant Administrative Manager

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED