Administrative Assistant (Entry Level)

WILKINSON BARKER KNAUER LLP•Austin, TX

5d•$25•Onsite

About The Position

Wilkinson Barker Knauer, LLP seeks an Administrative Assistant for its top ‑tier practice in Austin, TX. This is a non-exempt position with a 20-hour work week. We provide competitive compensation and foster an enjoyable, inclusive, good-natured, and supportive work environment.

Requirements

Ability to maintain strict confidentiality.
Pleasant demeanor and ability to work well with others.
Possess an ardent desire to see things through and take pride in the results produced.
Be well organized and have keen attention to detail.
Capacity to balance day-to-day work challenges and manage multiple projects successfully while working under tight deadlines with frequent interruptions and shifting priorities.
A self-starter with the ability to think and work independently.
Office experience preferred but not required.
Experience and/or willingness to learn Teams, Adobe, Microsoft Office Suite, and Windows 11.
Willingness and ability to learn office equipment usage and troubleshoot when needed.

Responsibilities

Manage incoming and outgoing mail.
Manage shred bin.
Manage office supply inventory to identify needed supplies, order supplies, receive deliveries, and restock to ensure supplies are labeled and organized.
Manage kitchen supply inventory to identify needed supplies, order supplies, receive deliveries, restock to ensure supplies are labeled and organized.
Load/unload dishwasher. Clean out the refrigerator regularly.
Handle all logistics for firm lunches, happy hours, and other events – coordinating with Denver and DC on firm lunches, identifying restaurant, placing food order, receiving food delivery, setting up food, and putting away left over food. Make reservations at external establishment when meetings are outside the office.
Managing conference room bookings and IT set-up to ensure remote connection in advance of scheduled calls.
Assist with copying/binder production when needs arise.
Copier troubleshooting and other liaising with IT in Denver/DC.
Receive office visitors, handle parking validation, provide directions, etc.