Administrative Assistant

Magone & Company, P.C.•Parsippany-Troy Hills, NJ

6d•$42,000 - $45,000•Onsite

About The Position

Do you have experience as an Office Support Staff member in a professional, legal or financial firm? We invite you to join Magone & Company, P.C. in our new Parsippany office as a full-time on-site member of our Administrative Team. Our ideal candidate will thrive in a demanding environment, have exceptional computer skills, have experience in customer service, be adaptable to modern technology and learn software with ease, have great diligence, a positive demeanor and excellent communication skills. If you like a challenge and are looking for career growth, this is the place for you. Why Work with Us? At Magone & Company, P.C. we hold strong values, both as a team and in the work we do. We are a family-owned accounting firm with under forty employees, and pride ourselves in creating a close-knit atmosphere while providing unparalleled customer support to exacting standards. In a mid-size firm like ours, you will coordinate with a diverse clientele spanning various industries and sectors, domestic and international. We need great people, and as we grow, this is an excellent opportunity for you to start on an exciting new path. A competitive salary will be based on your qualifications, and we will train you every step of the way. We have the same expectations of ourselves that our clients demand of us: We embrace change and technology. We welcome and encourage learning opportunities. We strive toward excellence. We operate with integrity. We look out for our team and each other. In the 30+ years we’ve been in the accounting business, change has occurred at a rapid pace — from tax laws to technology. What hasn’t changed? The collaborative way we work with businesses, individuals and families to boost their financial knowledge, help build wealth, reduce risk and protect what they’ve worked hard to build. It’s a very different approach, and it’s not for everyone. We’re in this to build long-term relationships, and we hope you are, too. At Magone & Company, P.C., we hold strong values both as a team and in the work we do: We embrace change and technology. We think entrepreneurially and welcome learning opportunities. We operate with integrity. We look out for our team and each other. Magone & Company is growing in all practice areas: Tax, Audit. Accounting Services and a specialized Admin team! We need good people who are in it for the long-term in this exciting business. Consider this a great opportunity for you to start on a new path, grow with us, build your career and share in our success.

Requirements

High School graduate or equivalent.
At least 1 year of office experience, preferably in a financial services or legal firm.
Client service experience.
Strong proficiency in Microsoft Office Suite, especially Excel.
Demonstrated proficiency learning new software programs.
Strong proficiency in Adobe Creative Cloud (editing pdf documents).
Excellent verbal and written communication skills, organizational and analytical skills, and diligence.
Professional demeanor and presentation.
Ability to thrive in a demanding environment.

Nice To Haves

CPA Firm experience providing admin support for tax, audit, or accounting departments.
Knowledge of tax, accounting, and financial terminology.
Experience with A/R and A/P.
Associate or Bachelor’s Degree.

Responsibilities

Collaborating with clients to download and catalog all tax, accounting and audit documents using multiple document portals.
Preparing, proofreading, and uploading client engagement letters, financial statements, and other documents.
Processing tax return assemblies, e-filing and obtaining client authorizations using tax software and Adobe Creative Cloud for editing, following process to completion.
Client onboarding in all software systems and related communication.
Fielding calls and email communication with clients.
Supporting partners and internal team members with administrative tasks.
A/R and A/P Support: Entering vendor invoices for payment, applying client payments, and making Accounts Receivable calls and related follow-up.
Possible support for our social media work using multiple marketing platforms.