Advertising Innovative Marketing (AIM) Administrative Assistant
About The Position
This role supports the Divisional AIM Specialist. This role assists in formatting, assembly, proofing, billing and execution of department ad programs. Schedule: Monday through Friday, 7:30AM-4:30PM. Hourly rate is $20.00 per hour. Description of Work Essential Functions: Bills vendors and credits retailers for bill backs and scans. Plans, creates and finalizes weekly ad planner information (using Aptaris ad planning software) to help retailers plan their weekly ad with low cost items to increase sales. Provides ad group members with information in a timely manner Prepares and provides event deal information. Maintains retailer ad group file; sends out pertinent information to retailers between planners. Assists with proof ad PDF files, maintains ad fund, and conducts vendor research. Charges customer ad fees for print, distribution, etc. Bills vendor ad fees for ad items. Coordinates new item launch process. Conducts validation reporting. Provides ad group members with information in a timely manner Responds to ad hoc requests as needed
Requirements
- Any combination of education, training and experience providing the following knowledge, skills, and abilities:
- Extremely strong attention to detail and follow up skills.
- Exceptional communication skills, including proactive listening skills.
- Strong customer service skills.
- Minimum of high school diploma.
- Proficient in Excel, Word, Access and PowerPoint.
- Strong computer literacy.
- Perform bending, squatting, sitting, and reaching from floor level to six feet in height.
- Must be able to lift or move 25 pounds, as needed for copier paper boxes or supplies.
- Long periods of sitting at a desk, entering information into a computer.
Nice To Haves
- Associate degree or higher preferred.
Responsibilities
- Bills vendors and credits retailers for bill backs and scans.
- Plans, creates and finalizes weekly ad planner information (using Aptaris ad planning software) to help retailers plan their weekly ad with low cost items to increase sales.
- Provides ad group members with information in a timely manner
- Prepares and provides event deal information.
- Maintains retailer ad group file; sends out pertinent information to retailers between planners.
- Assists with proof ad PDF files, maintains ad fund, and conducts vendor research.
- Charges customer ad fees for print, distribution, etc.
- Bills vendor ad fees for ad items.
- Coordinates new item launch process.
- Conducts validation reporting.
- Responds to ad hoc requests as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
