Administrative Assistant - Part Time - INSET

BALTIC STREET AEA INC.•New York, NY

About The Position

The Receptionist/Administrative Assistant provides direct support to the program. This includes calendar management and successful coordination of business meetings. They serve as the main point of phone contact for calls directed to the organization’s main office. They prioritize and manage multiple projects simultaneously with supervision. Must have On-Call flexibility.

Requirements

High School Diploma required; bachelor’s degree preferred.
A mininum of 1 year of experience as an administrative assistant
Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the company to outside parties.
Excellent writing, proofreading, and editing skills.
Strong attention to detail and excellent organizational skills required.
Must have the ability to multitask in a fast paced and deadline driven environment.
Must be able to always maintain professionalism and a positive service attitude.
Must be able to work in a multitask system environment.
Duties are subject to change.
Baltic Street Wellness Solutions will require selected candidates to submit proof of complete vaccination against COVID-19 and having received a booster shot. If a candidate has a qualifying medical condition or religious exemption that contraindicates a COVID-19 vaccination, an exemption form should be requested from Human Resources.

Responsibilities

Ability to work on multiple projects with superb accuracy.
Assist in scheduling interviews for prospective hires.
Create and update program specific literatures (Brochures, Fliers, Event invites etc.)
Office Management: Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies including but limited to purchase orders and project specific invoices.
Manage record keeping systems, forms control, file layout, archive maintenance, updating staff directory and dissemination of memorandums to line staff from administration.
Performs general clerical duties to include but not limited to photocopying, faxing, and emailing.
Maintain files and scheduling.
Create and update databases for inventory, mailing lists, forms and office applications in MSWord, Access, and Excel
Create and help maintain various databases and files in Foothold/AWARDs.
Participate in training to enhance growth and development.