Administrative Assistant

Bosch-HomeComfort•Dallas, TX

3d•Onsite

About The Position

The Front Office Administrator plays a key role in ensuring smooth daily operations and providing exceptional administrative support across the organization. This position serves as the first point of contact for visitors and callers, maintaining a professional and welcoming reception environment. This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast‑paced environment.

Requirements

High school diploma or equivalent; associate degree or higher preferred
5+ years of experience in front‑office, receptionist, or administrative support roles
Experience supporting multiple leaders or teams in a fast‑paced office environment
Professional and welcoming demeanor when interacting with visitors and employees
Strong written and verbal communication skills
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Familiarity with office equipment (printers, copiers, postage machines, phone systems)
Strong organizational skills with the ability to prioritize and manage multiple tasks
Ability to maintain a clean, orderly, and well‑presented office environment
Comfort assisting with special projects, events, or cross‑functional administrative tasks
Strong problem‑solving skills and willingness to take initiative
Ability to work independently as well as collaboratively with a team
High level of reliability, discretion, and professionalism

Responsibilities

Front-office management: Greet visitors, answer and direct phone calls, take messages, and maintain a presentable reception area.
Administrative support: Manage incoming and outgoing mail, perform data entry and filing, handle and distribute documents, and manage office supply inventory.
Scheduling: Maintain calendars, schedule meetings, and coordinate conference room usage.
Communication: Handle written and verbal communication, including email correspondence.
Office upkeep: Ensure the office is orderly, clean and manage the stock of supplies and catering items.
Special projects: Assist with preparing reports, presentations, and other clerical tasks as assigned.