Administrative Assistant – Providence Saint John’s Health Center $24/HR

Towne Park•Santa Monica, CA

1d•$24 - $24

About The Position

At Towne Park, it’s more than a job, you can make an impact. A career with us is rewarding in more ways than one. As a hospitality services company, our commitment is to create smiles by delivering exceptional experiences. When you work with us, you have an opportunity to impact the millions of patients, visitors and guests we proudly serve. Whether providing compassionate service that eases the anxiety of a patient and their family, creating a memorable experience for a guest in a new city, or helping a colleague, every day is a new opportunity to brighten someone else’s day and make an impact. When we see a customer, a client or one of our own team members smile, we know we made an impact. It’s why we do what we do. Towne Park is a place where you can make a difference and create smiles every day. Click here for important notices that may be applicable to you. For more information about our privacy policy, please click here. SUMMARY The Site Administrative Assistant provides site management with general administrative support services by executing administrative systems, procedures, and policies, and monitoring administrative projects.

Requirements

High school diploma or general education degree (GED)
Must be at least 18 years of age and be able to pass a criminal background and drug screen
One to three months related experience and/or training without Diploma or GED; OR equivalent combination of education and experience
Understanding of supply management and inventory control
Knowledge of administrative and clerical procedures
Knowledge of sorting/filing techniques and records retention policies and schedules to maintain accurate records
Ability to read and write standard English language
Ability to read and comprehend simple instructions, short correspondence and memos
Ability to write correspondence
Ability to manage processes, analyze information, and problem solve.
Strong verbal and written communication a must; reporting skills, administrative writing skills.
Computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, and Outlook), the internet
Ability to work flexible hours, including evenings and weekends as needed
Ability to work independently to effectively plan and set priorities to accomplish required tasks
Data entry proficiency

Responsibilities

Copies, files and scans documents.
Assists department with administrative duties as requested excluding scheduling and timekeeping management.
Assists with completion of reports as requested.
Assists with ensuring operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Other clerical/administrative duties as assigned.
Maintains pleasant, friendly and professional demeanor with all guests, co-workers, and clients.
Acknowledges and greets guests within five feet with a professional and friendly demeanor.
Uses guest last names during interactions.
Uses salutation of the day and welcomes guests to the location.
Practices proper Towne Park phone etiquette.

Benefits

Employees are eligible to enroll in accident insurance, critical illness insurance, hospital indemnity insurance, and telemedicine benefits.
Employees are also able to enroll in the company’s 401k retirement savings plan.
Eligibility requirements depend on your job classification, length of employment and number of hours worked.
Benefits are subject to change and may be subject to a specific plan or program terms.
Seasonal and temporary roles are not eligible for benefits outlined above.

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