Administrative Assistant, Department of Pediatrics

UVA Health

1d•Onsite

About The Position

The Department of Pediatrics at the University of Virginia’s (UVA) School of Medicine seeks applicants for an Administrative Assistant (varying levels) to perform clerical and administrative work. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. The work follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures. For more details about the Department of Pediatrics please visit our homepage https://med.virginia.edu/pediatrics.

Requirements

High School Diploma or equivalent required.
Knowledge of QGenda Scheduling Software is desired, but not necessary.
Excel, Word, and Power Point.
Knowledge of, or willingness to learn Visio.

Nice To Haves

Knowledge of QGenda Scheduling Software is desired, but not necessary.

Responsibilities

Work alongside inpatient team that consists of Residents, Medical Students and attending Physicians on clinical hospital pediatric unit
Assist inpatient team with communication with referring hospitals and primary care offices
Type memos, correspondence, forms, and technical or confidential reports.
Receive and screen incoming calls and mail, answer routine inquiries, and route calls to appropriate individual.
Maintain calendars. Schedule and confirm appointments, meetings, and travel arrangements.
Review and answer standard correspondence.
Provide general, clerical coordination to support office operations.
Assist with arranging business travel, scheduling meetings, and supporting agenda management and expense tracking.
Review and answer correspondence, as well as screen callers and visitors, which may include confidential matters.
Maintain electronic files and produce reports.
Provide administrative support for special projects.
In addition to the above job responsibilities, other duties may be assigned.