Administrative Assistant, Grade 3-5

The Academy•Westminster, CO

7d•$26

About The Position

SUMMARY: Responsible for the smooth and efficient management of the level administrative office. Provide administrative assistance to the Principal, administrators, office and school staff and students by managing the school’s financial records and transactions, answering/screening phone calls, preparing correspondence, and other written communication, receiving and responding to inquiries and requests, coordinating meetings and events, performing various personnel management functions, monitoring staff time and attendance, managing crisis situations, handling confidential information and other related duties.

Requirements

High school diploma or equivalent
Post-secondary courses in business, office management, bookkeeping and/or office skills equivalent to one year of college. Applicable equivalent experience may be substituted.
Minimum of three years experience in clerical support positions including computers
First Aid and CPR required within one month of hire
Criminal background check required for hire
Strong customer service and public relations skills
Critical thinking and problem solving skills
Time management, organizational and prioritization skills
Basic math skills
Knowledge of district and school policies and procedures preferred
Ability to maintain confidentiality in all aspects of the job
Ability to manage multiple tasks with frequent interruptions
Ability to manage multiple priorities
Ability to diffuse and manage volatile and stressful situations
Ability to work with students with diverse backgrounds and abilities
Ability to promote and follow Board of Education policies, Authorizer policies and building and department procedures.
Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds.
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
Operating knowledge of and experience with personal computers and peripherals
Operating knowledge of and experience with Microsoft Office applications
Operating knowledge or typical office equipment, such as telephones, copier, fax machine, e-mail, 10-key, etc. preferred; required within 2 weeks after hire.
Operating knowledge of student information system required within 1 month after hire.
Operating knowledge of E-mail system, and Internet required within 2 weeks after hire.

Nice To Haves

Experience working with elementary students preferred
Knowledge of district and school policies and procedures preferred
Operating knowledge or typical office equipment, such as telephones, copier, fax machine, e-mail, 10-key, etc. preferred; required within 2 weeks after hire.

Responsibilities

Provide administrative support to level Principal, administrators and school staff by answering composing, typing and/or formatting correspondence, newsletters, handbooks, reports and programs; coordinating meetings; creating and maintaining filing. Maintain supplies and equipment.
Greet, welcome and assist all staff, students, parents, community members, callers and visitors to the school. Answer phones, provide information, take and deliver messages and direct callers to appropriate individual. Assist visitors, answer inquiries, provide information and direct to appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school office. Monitor students sent to the school office for disciplinary reasons.
Perform financial duties for the school including monitoring level budget(s) and reporting variances to supervisor; performing purchasing card requisitions; receiving, inventorying and delivering incoming shipments: maintaining and organizing invoices and packing slips; collecting and counting monies for fundraisers, fines, fees and other activities.
Knowledge of and assist with classroom coverage due to teacher / licensed professional absences including online approval based on guidelines provided by level Principal. For those with hourly staff, provide support for time clock and time off requests.
Support school level hiring process, online applications, phone screening, interview scheduling, reference checks and other requests.
Generate student related reports, certificates, and/or letters. Provide support for student events including off-site educational activities.
Perform duties required to maintain school safety.
If level requires, support the school testing functions.
Perform other duties as assigned.