Administrative Assistant (Temporary)

MasTec Inc.•Pomona, CA

35d•$25 - $31•Onsite

About The Position

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today. H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work. Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization. Henkels & McCoy West is in need of temporary Administrative Assistant support (~3-6 months) in the Accounts Payable Department. This opportunity will have the potential for permanent hire if the candidate is successful in the role.

Requirements

General office administration experience
Experienced in MS Office Suite (Excel, Word and Outlook)
Strong communication and organizational skills
Detail-oriented and high level of accuracy
Ability to cross train and work well with others
Demonstrated ability to meet deadlines
Demonstrated degree of professionalism and confidentiality
Ability to follow processes, and alert management when escalation is needed

Nice To Haves

Exposure to construction or utility field office (Preferably)

Responsibilities

Preparing, coding, and submitting accounts payable invoices
Handling data entry
Providing administrative support
Assist with Purchase Order generation & backup documentation
Set up work orders in the MRP system
Review timesheets and submit them to payroll
Follow up with vendors as needed; check statements weekly
Prepare and match receipt tickets to invoices and reconcile invoices with P.O. close outs
Prepare weekly reports
Assist with customer weekly & monthly reporting - collect and analyze information
And follow up on the above tasks