Administrative Assistant

Physical Electronics USA • Chanhassen, MN

7h

About The Position

The Administrative Assistant is responsible for coordinating and managing internal and external events while providing administrative support to executive leadership. This role supports the internal customers by ensuring events, projects, and day-to-day administrative functions run smoothly. Additional duties may be assigned as business needs evolve.

Requirements

• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Professional interpersonal and customer service skills.
• Ability to interact effectively with executives, employees, vendors, and external guests.
• Event planning and coordination experience, including logistics and vendor management.
• Ability to prioritize tasks and adapt in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with virtual meeting platforms.
• Discretion and ability to handle confidential information.
• High School Diploma or equivalent required.

Nice To Haves

• Associate’s degree or higher preferred.
• Equivalent experience may be considered in lieu of education

Responsibilities

• Support various projects assigned by the President and other Executive Directors.
• Provide general administrative support as assigned.
• Plan and coordinate company-wide employee events.
• Sort and distribute incoming mail; purchase postage; and operate and service the Neopost mail machine.
• Manage and coordinate conference planning and provide event support for the Marketing Department.
• Provide planning and logistical support for webinars.
• Arrange and book catering for lab demonstrations and internal events.

Benefits

• Employees enjoy paid holidays and vacation, as well as an unlimited PTO benefit to help balance work, life, and everything in between.
• Some of our most-loved benefits include department hosted lunches, employee-led wellness activities, on-site gym, employer contribution to H.S.A. and safe-harbor 401k contributions.
• Medical, dental and employer paid life insurance benefits are available.
• Student tuition reimbursement, ongoing education and training opportunities, and employer matched charitable contributions are also available to employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED